Vendors Frequently Asked Questions

Vendor Frequently Asked Questions

• Is there a dedicated area on the exhibit hall floor for vendors?
• How will I select my exhibit booth location?
• What is included with an exhibit booth?
• How much is an exhibit booth?
• How do I sign-up for an exhibit booth?
• What is the Premium Placement Option?
• Is an exhibit booth was included in my sponsorship?
• What are the exhibit hours?
• Are the days of the 2019 Conference changing?
• Can I purchase additional badges?
• What else should I know?
• When will attendees have access to the show floor?

The 2019 NBAA Flight Attendants / Flight Technicians Conference will be co-located with the NBAA Maintenance Conference. This co-location provides expanded opportunities for vendors as the Maintenance Conference attracts over 900 attendees, in addition to the 200+ attendees at the Flight Attendants / Flight Technicians Conference.

Since both conferences will be held in the Fort Worth Convention Center, NBAA will utilize the exhibit hall for all vendor tables. 5’x10’ booths and 10’x10’ booth options will be available. Exhibiting companies are permitted to occupy up to four exhibit booths (maximum 10’x40’ or 20’x20’).

Is there a dedicated area on the exhibit hall floor for Flight Attendant / Flight Technician vendors?

NBAA anticipates that most exhibitors with products/services geared primarily towards Flight Attendants will want to be located on the side of the exhibit hall where the Flight Attendants/Flight Technicians Conference food & beverage area will be set. However, exhibitors can choose any available location on the show that best meets their needs.

How will I select my exhibit booth location?

Exhibitors will be assigned a priority category based on the criteria outlined below. To be eligible for participation in the priority lottery, exhibit applications and full payment must be received by NBAA no later than Dec. 7, 2018. NBAA will assign call-in times for a live placement process based on the priority criteria below and exhibitors will call into the Live Placement Hotline at their assigned time and select their booth of the remaining options available.

Priority-One Exhibitor Criteria:
Priority-one exhibitors are those companies that select the premium placement option. Within that group, priority-one exhibitors that have exhibited at the Maintenance Conference or Flight Attendants / Flight Technicians Conference for five consecutive years will be assigned their online placement times ahead of other priority-one exhibitors.

Priority-Two Exhibitor Criteria:
Priority-two exhibitors are those companies that have exhibited on a five-year consecutive basis.

Priority-Three Exhibitor Criteria:

Priority-three exhibitors are those other companies whose applications and full payments are received no later than Dec. 7, 2018.

Priority-Four Exhibitor Criteria:

Priority-four exhibitors are those companies whose applications or payments in full are received after the Dec. 7, 2018, deadline.

Additional Placement Considerations:

2018 Conference sponsors of $2,500 or more in priority one, priority two and priority three will be placed first within their respective priority categories.

Priority-four exhibitors will be assigned space once priority-one, priority-two and priority-three exhibitors have been placed, space permitting. Priority-four exhibitors will be placed in the order in which their applications and payments are received.

All exhibitors must be members of NBAA, current on all accounts with NBAA and paid in full for exhibit space in order for space to be assigned.

For the live lottery all exhibitors within the priority category will be randomly ordered and assigned appointment times to call into the exhibitor hotline.

What is included with an exhibit booth?

Each 10 ft x 10 ft or 5 ft x 10 ft booth includes:

• 8-ft high back drape (black)
• 3-ft high side rail (black)
• One 6-ft or 8-ft long draped table (grey)
• One wastebasket
• Two plastic side chairs
• One 7-in by 44-in one-line booth identification sign with company name and booth number
• One 10-ft by 10-ft or 5-ft by 10-ft carpet (tuxedo)
• Basic electrical package, which includes a 500-watt outlet

How much is an exhibit booth?

A 5’x10’ booth is less than the cost of the smaller vendor display table at the recent Flight Attendants / Flight Technicians Conference.

Each 10 ft x 10 ft or 5 ft x 10 ft space includes one registration badge. Premium placements receive an extra registration badge (a $475 value).

How do I sign-up for an exhibit booth?

To qualify for the priority lottery, exhibit applications and full payment must be received by Dec. 7, 2018. The following link will take you to exhibit booth application for the Maintenance Conference, which includes Flight Attendants / Flight Technicians exhibitors: https://payment.nbaa.org/events/maintenance-conference/2019/become-an-exhibitor/application/form.php

What is the Premium Placement Option?

Premium placement is priority one placement, allowing exhibitors to choose their ideal location, and one additional registration badge for each booth space reserved (10 ft x 10 ft or 5 ft x 10 ft).

Historically, an exhibit booth was included in my sponsorship; has this changed?

Yes. The prices of sponsorships have been adjusted as exhibit booths are not included in any sponsorship levels. Contact Jacqueline Dispoto (jdispoto@idc.nbaa.org) to learn about sponsorship and advertising opportunities.

What are the exhibit hours?

The exhibit hall will be open on Tuesday, Wednesday and Thursday. Following are the specific hours for each day:

Exhibitor move-in

Monday, May 6, 2019 from 10:00 a.m. – 5:00 p.m.

Tuesday, May 7, 2019 from 7:00 a.m. – 11:00 a.m.

Exhibitor move-out

Thursday, May 9, 2019 from 1:30 p.m. – 5:00 p.m.

Are the days of the Flight Attendants / Flight Technicians Conference changing?

No, the format will remain the same. Pre-conference activities will be held on Tuesday, May 7. The Flight Attendants / Flight Technicians Conference will open with a reception in the registration area on Tuesday evening. During the reception, the exhibit hall will be closed.

The Conference educational programming will be held on Wednesday, May 8 and Thursday, May 9, concluding in the late afternoon. The evening off-site activity on Wednesday, May 8 will be held jointly with the Maintenance Conference attendees.

The Maintenance Conference opens Monday, May 6 with a charity golf tournament. The Maintenance Conference educational programming will begin on Tuesday, May 7 and run through Thursday, May 9, concluding in the late afternoon.

Can I purchase additional badges?

Yes, exhibitors may purchase additional badges for booth personnel at a discounted rate of $475 per badge.

What else should I know?

Each exhibiting company is permitted one booth space. If a company holds multiple active memberships with NBAA, they may purchase booths for each membership they hold. All exhibit applications must be accompanied by payment in full and are non-refundable. A company holding multiple memberships and requesting multiple booths may request that those booths be located next to each other only if they are in the same priority category. Please note that this does not mean that the booths may be linked together. The dividing pipe and drape between the two booths must remain in place and booths structures may not extend from one booth to the next. Each booth must remain separate.

Marketing your participation in the conference is the best way to drive customers to your booth. NBAA will make a number of marketing tools available to exhibitors; please plan to take advantage of those to increase your return on investment!

When will attendees have access to the show floor?

Attendees registered for the NBAA Maintenance Conference will have access to the show floor all three days. Attendees registered for the NBAA Flight Attendants / Flight Technicians Conference will have access to the exhibit hall floor on Wednesday and Thursday.