Exhibit Options, Pricing & Placement

In addition to the information below, exhibitors must review and agree to the exhibitor rules and the exhibit contract terms.

Location

Henry B. Gonzalez Convention Center
San Antonio, TX

Booth Prices

• Standard Booths
  $2,425 per 10-ft by 10-ft booth space
  These booths include one free registration exhibitor badge – a $695 value.
• Premium Booths – available until July 13, 2018
  $3,735 per 10-ft by 10-ft booth space
  These booths include two free registration exhibitor badges – a $1,390 value.

All exhibitors must be members in good standing with NBAA. Not a member? Join NBAA now.

Conference Colors

The 2019 exhibit hall color is black for the back drape and the side rail with tuxedo (black and white) carpet in the exhibit spaces. Blue midnight carpet will be in the aisles.

Booth Specifications

Each 10-ft by 10-ft booth includes:

• 8-ft high back drape (black)
• 3-ft high side rail (black)
• One 6-ft or 8-ft long draped table (grey)
• One wastebasket
• Two plastic side chairs
• One 7-in by 44-in one-line booth identification sign with company name and booth number
• One 10-ft by 10-ft carpet (tuxedo)
• Basic Electrical Package, which includes a 500-watt outlet
• Height limit 8 feet

Each 20-ft by 20-ft booth includes:

• Booth carpet (tuxedo)
• Basic electrical package, which includes four 500-watt outlets
• Four conference registration for standard booths, eight conference registrations for premium booths
• A special height limit of 12 feet

Additional Booth Options:

• Exhibitors may select 10×20, 10×30 and 10×40 booth spaces as well as a limited supply of 20×20 booth spaces.
• Exhibitors may select premium placement, which includes an upgrade to priority-one placement and one additional exhibitor badge per space reserved.
• Exhibitors may select from pre-determined 10×20, 10×30 and 10×40 booth spaces as well as a limited supply of 20×20 booth spaces.
• Exhibitors may select premium placement, which includes an upgrade to priority-one placement and one additional exhibitor badge per space reserved.

Exhibit Space Assignment and Priority Lottery Process

Exhibitors will be assigned their priority category based on the following criteria. To be eligible for participation in the priority lottery, exhibit applications and full payment must be received by NBAA no later than July 13, 2018.

Priority-one exhibitors are those companies that select the premium placement option. Within that group, exhibitors that have exhibited at the NBAA Schedulers & Dispatchers Conference on a continuous basis for at least ten years will be assigned their online placement times ahead of other priority-one exhibitors.

Priority-two exhibitors are those companies that have exhibited at the NBAA Schedulers & Dispatchers Conference on a continuous basis for at least ten years.

Priority-three exhibitors are those other companies whose applications and payments are received by the July 13, 2018, deadline.

Priority-four exhibitors are those companies whose applications or payments are received after the July 13, 2018, deadline. Priority-four exhibitors will be placed in the order in which payments are received once exhibitors in priority one, priority two and priority three have been placed.

Exhibitors must submit payment for the 2019 NBAA Schedulers and Dispatchers Conference by the deadlines above to be included in the priority lottery process.

Companies will be randomly ordered within each priority category and assigned times to call the exhibitor hotline to choose their booth location.

Exhibitors in priority one, priority two and priority three with cumulative sponsorship spend of $2,500 or greater at the 2018 NBAA Schedulers and Dispatchers Conference will be placed before other exhibitors within their respective priority category.

Exhibitor Badges

• Each standard placement exhibitor receives one badge per 10-ft by 10-ft exhibit space purchased. Badges can be used for exhibitor booth staff or guests.
• Each premium placement exhibitor receives two badges per 10-ft by 10-ft exhibit space purchased. Badges can be used for exhibitor booth staff or guests.
• Extra badges may be purchased for $695 each.