As an exhibitor at Flight Attendants/Flight Technicians Conference, you must agree to the exhibitor rules below, the exhibitor contract terms and any additional rules published in the exhibitor service kit.
- General Rules
- Types of Exhibits
- Exhibitor Hospitality Events
- Booth Configurations
- Co-exhibitors/Companies Sharing Exhibit Space
- Direct Selling
- Cancellation Policy
- Official Service Contractors
- Installing & Dismantling Exhibits
- All booths must be set by 11 a.m. on Tuesday, May 5.
- Banner stands and other signage higher than the 3-ft side drape must be placed 4-ft from the booth entrance
- Nothing in the booth may be over 8-ft high if in an inline booth regardless of size of the booth (the height of the pipe and drape); 20×20 booths have a 12-ft height limit.
- Flammable materials (e.g., bunting, tissue paper, crepe paper) are not permitted within the exhibit booth.
- No balloons, remote-controlled vehicles or piñatas are allowed in the exhibit booths.
- Alcohol is not permitted in exhibit booths.
- No sounds may be used to entice people to booths or exceed 80 decibels (e.g., horns, whistles, bells).
- No live animals are allowed on the show floor (with the exception of service animals).
- No giveaways or props may be flown in the exhibit hall (e.g. paper airplanes, balls, drones, etc.).
- Exhibitor prize drawings may only be held during the designated exhibit hours, not during education session times.
- Exhibitors may not tear down exhibits prior to 1:30 p.m. on Thursday, May 7.
- Exhibitor photos may not be taken from ladders or stop the flow of aisle traffic. All exhibitor photographers must check in at registration if they were not registered to attend the conference.
- The dress code for the NBAA Flight Attendants/Flight Technicians Conference is business casual, both on the exhibit floor and in the education sessions.
- Exhibitors may not distribute materials booth-to-booth or outside of their assigned exhibit space.
- All side rails must remain up and in place at all times unless an exhibitor has purchased the option to remove their side rail. Nothing may be draped over or replace a side rail without NBAA’s approval, drapery must remain in place at all times.
- Exhibitors must ensure their booth personnel are not blocking aisles when talking with attendees.
- All wooden or other material structure booths cannot be used unless NBAA has provided approval (ceilings are not permitted).
- Exhibitors using an EAC for move-in or move-out must submit a request and complete the EAC Contract with proof of Insurance. All EAC’s must sign in onsite daily.
Types of Exhibits
Exhibits will be limited to products and services directly involved with the interior of business aircraft. NBAA reserves the right to deny space to any company whose products or services are not appropriate to business aviation.
Exhibitor Hospitality Events
NBAA requests that exhibitors not schedule hospitality events during any NBAA hosted event. NBAA events and sessions will conclude by:
5 p.m. on Tuesday, May 5
9 p.m. on Wednesday, May 6
5 p.m. on Thursday, May 7
All display material and demonstrations must be confined within the limits of the exhibitor’s purchased space. Exhibits must not project beyond the allotted space. Exhibits may not exceed the 8-foot high drape except 20×20 island spaces, which is 12-ft. Normal aisle traffic cannot be interfered with at any time. NBAA reserves the right to modify the floor plan to increase the number of booths available to exhibitors should the planned booth spaces sell-out. There are a limited number of vehicle display spaces inside the Connecticut Convention Center. These spaces are an ideal location to showcase catering vehicles, safety equipment, mobile service centers, and other exhibits that will not fit into an indoor 10-ft by 10-ft or 5-ft by 10-ft space.
Co-exhibitors/Companies Sharing Exhibit Space
A co-exhibitor is defined as any company whose name is included on the exhibit space or who has staff working at/from the exhibit space, or any company whose marketing materials are distributed from the exhibit space.
Co-exhibitors must have an existing corporate relationship between themselves and the contracted primary exhibitor.
Failure to advise NBAA of shared exhibit space in advance – including displaying the advertising of another company’s products or services – may result in a minimum additional charge of $2,125 per company.
All co-exhibitors must be members in good standing of NBAA.
Once registered, co-exhibitors will have separate company profiles in the online exhibitor directory and the mobile app. Co-exhibitors, like exhibitors, will need to log in to the Exhibitor Dashboard to update their company information online for the mobile app and online exhibitor directory. Co-exhibitors are not allotted badges and should work through their primary exhibitors to secure badges.
Direct selling on the exhibit floor, canvassing and distribution of publications/marketing materials outside of assigned exhibit space, including all booth-to-booth distribution, are prohibited. Canvassing and solicitation, except by exhibiting companies, are prohibited within 50 miles of the conference.
By submitting the Flight Attendants/Flight Technicians Conference application for exhibit space, the exhibitor agrees to abide by these exhibitor rules, the Flight Attendants/Flight Technicians Conference exhibitor contract terms and any additional rules published in the exhibitor service kit. In fairness to all participants, exhibitors found in violation of NBAA rules will be required to make necessary changes on site at the exhibitor’s expense. If satisfactory changes cannot be made, NBAA reserves the right to terminate any and all rights to the exhibit space, and the exhibitor will forfeit all fees paid. Further terms for violations can be found in the exhibitor contract.
NBAA has a long-standing policy of no refunds for cancellations at any time for exhibits. Due to the increasing demand for booth space at Flight Attendants/Flight Technicians Conference, exhibitors must pay in full before exhibit space will be assigned.
Official Service Contractors
To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, NBAA Management has designated Freeman and other firms (listed in the Exhibitor Service Kit) as official service contractors. NBAA Management holds these firms responsible for quality service and fair prices and may intercede on behalf of exhibitors in the event of faulty work or unfair charges. NBAA Management encourages all exhibitors to place orders with these firms unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.
Installing & Dismantling Exhibits
|Monday, May 4||10 a.m. – 5 p.m.|
|Tuesday, May 5||7 – 11 a.m.|
All exhibitors must be set and in place by 11 a.m. on Tuesday, May 5 to be ready for lunch in the exhibit hall. If exhibit space is not occupied by 11 a.m. on Tuesday, May 5, NBAA will consider it canceled by the exhibitor and will use such space as it deems appropriate. This rule must be strictly enforced, as lateness in setting up jeopardizes the opening of exhibits. If additional time is required for setup, contact NBAA’s Meagan Keller at email@example.com or 202-737-4487.
|Thursday, May 7||1:30 – 5 p.m.|
Exhibits must not be dismantled prior to 1:30 p.m. on Thursday, May 7. Exhibitors found in violation of this rule will be ineligible for the lottery for the 2021 Flight Attendants/Flight Technicians Conference.
One complimentary exhibitor badge is included with the standard booth price and two complimentary exhibitor badges are included with the premium booth price. Additional exhibitor badges are available for $490 per badge. Conference registration includes entrance to all scheduled educational sessions, continental breakfasts, lunches, morning and afternoon energy breaks and the Wednesday evening networking off-site event. Once booth space is confirmed, exhibitors will be sent information on registering exhibit booth personnel online.
Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.