Exhibit Options, Pricing & Placement – 2022 NBAA White Plains Regional Forum
The 2022 NBAA White Plains Regional Forum offers a variety of exhibit options for companies of all sizes. The aircraft display and exhibits will be located adjacent to each other at Westchester County Airport (HPN).
- Indoor Exhibits
- Aircraft Display
- Ground Equipment
- Indoor Exhibit Space Priority Placement Process
- Exhibitor Badges
Exhibit Space Sold Out
All exhibit space for the 2022 NBAA White Plains Regional Forum on June 22 has been sold.
Exhibit space is still available for the 2022 NBAA Business Aviation Convention & Exhibition (NBAA-BACE) in Orlando, FL from October 18-20. Learn more about exhibiting at 2022 NBAA-BACE.
Indoor Exhibits
| Premium Placement | $3,650 per 10-foot by 10-foot booth space reserved
$2,870 per 5-foot by 10-foot booth space reserved Premium placement qualifies exhibitors for Priority One exhibit space placement, allowing exhibitors to choose their preferred location prior to exhibitors selecting standard placement. The premium placement option is only available to exhibitors who submit applications and payments by April 1, 2022. Premium placement includes 35 complimentary exhibitor badges. |
| Standard Placement | $3,100 per 10-foot by 10-foot booth space reserved – Application and payment received by the April 1, 2022, priority deadline $3,250 per 10-foot by 10-foot booth space reserved Standard placement qualifies exhibitors for Priority Two exhibit space placement, allowing exhibitors to choose their preferred location after all Priority One exhibitors have selected their space Standard placement includes 25 complimentary exhibitor badges. |
| 5-ft by 10-ft Booth | $2,420 per 5-foot by 10-foot booth space reserved – Application and payment received by the April 1, 2022, priority deadline $2,520 per 5-foot by 10-foot booth space reserved |
Each 5-foot by 10-foot and 10-foot by 10-foot booth space includes:
- 8-foot high blue back drape
- 3-foot high blue side rail
- One 7-inch by 44-inch company identification sign
- One 6-foot draped table with a blue skirt
- Midnight blue booth carpet
- One 500-watt electrical outlet
- One waste basket
- Two plastic side chairs
Exhibit elements may not exceed 8 feet in height.
Aircraft Display
| Fixed-wing Aircraft | |
|---|---|
| Less than 6,000 MTOW | $1,200 each |
| 6,000 to 12,499 MTOW | $1,800 each |
| 12,500 to 24,999 MTOW | $2,400 each |
| 25,000 to 39,999 MTOW | $3,500 each |
| 40,000 to 77,999 MTOW | $5,600 each |
| 75,000 MTOW and above | $7,700 each |
| Helicopters | |
|---|---|
| Single-engine Helicopters | $1,200 each |
| Twin-engine Helicopters | $1,800 each |
- Tents are not permitted on the aircraft display. Exhibitors may use patio/market umbrellas next to their aircraft.
- All aircraft on the aircraft display are required to arrive by noon on Tuesday, June 21, 2022.
- Aircraft will begin to depart after show closing at 4 p.m. on Wednesday, June 22, 2022.
- Ground power units and air-conditioning units can be obtained from AEM International. Note: AEM International will bill exhibitors directly for these services.
- Order forms for all third-party services will be included in the Exhibitor Service Kit.
Ground Equipment
Mobile service units, RVs, trailers and other equipment may be displayed at the aircraft display subject to approval by NBAA.
| Ground Equipment | $3,100 per ground equipment space reserved |
Indoor Exhibit Space Assignment and Priority Lottery Process
Exhibitors that submit applications and full payments by March 18, 2022, will qualify for the priority placement process.
Qualifying exhibitors will be assigned an appointment time to participate in an online meeting with the exhibits team. During the call, the exhibitor and the exhibits team will both be looking at the floor plan and the exhibitor will select their optimal location, considering both their space requirements and the available spaces remaining. While on the call, the exhibitor will select their space and the floor plan will be updated in real time. Exhibitors will receive an email confirmation of their space shortly thereafter.
NBAA assigns appointment times for this live placement process by first grouping exhibitors into priority categories using the criteria listed below. All exhibitors within each priority category will then be assigned appointment times ahead of the exhibitors in the next lower priority category. Except for 2019 sponsors and as noted below, appointment times for exhibitors within each category are determined by random draw.
Priority One exhibitors are those companies whose applications and payments are received by the April 1, 2022, deadline and selected the premium placement option.
Priority Two exhibitors are those companies whose applications and payments are received by the April 1, 2022, deadline and selected the standard placement option.
Priority Three exhibitors are those companies whose applications and payments are received after the April 1, 2022, deadline. Priority Three exhibitors will be placed in the order in which their applications and payments are received, once all exhibitors in Priority One and Priority Two have been placed.
Sponsors
Exhibitors in Priority One and Priority Two with cumulative sponsorship spend of $2,500 or greater at the 2019 NBAA Regional Forums will be placed before other exhibitors within their respective priority category.
Exhibitor Badges
Regional Forum exhibitors will receive complimentary badges based on their exhibit space order. Badges can be used for exhibitor booth staff or guests. Additional exhibitor badges may be purchased for $50 each.
| Indoor Exhibitor – Standard Placement | 25 complimentary badges |
| Indoor Exhibitor – Premium Placement | 35 complimentary badges |
| Aircraft Display | 25 complimentary badges per aircraft, up to a maximum of 75 badges |
| Ground Equipment | 25 complimentary badges |
Cancellations/Refunds
Once an application has been submitted, there will be no refunds or credits for cancellations or reductions in exhibit size.
Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.
International Business Aviation Council Ltd.