The 2023 NBAA-BACE offers a variety of exhibit options for companies of all sizes. Review important information about pricing and discounts, as well as additional budget considerations.


Indoor Exhibit Pricing

Exhibitor Priority Placement Deadline: Feb. 17, 2023

Exhibitors must submit an application and payment by the Feb. 17, 2023, deadline to qualify for priority placement.

Exhibitors with applications and payments made after the priority placement deadline will not be included in the priority placement process, and will be placed after all qualifying exhibitors have been selected exhibit space in the order that their applications and payments are received.

DISCOUNT: NBAA offers a discount of $3.05 per 10 foot-by-10 foot standard placement indoor exhibit space reserved to companies making full payment – on a nonrefundable basis – by Feb. 17, 2023. Exhibitors submitting applications after the Feb. 17, 2023, deadline are not eligible for this discount.
INDOOR EXHIBIT SPACE MUST BE PURCHASED IN 100 SQUARE FOOT INCREMENTS
Premium Placement
available until Feb. 17, 2023, priority deadline
$53.25 per square foot
Standard Placement – Discounted Price
with payment in full by Feb. 17, 2023
$36.70 per square foot
Standard Placement – Regular Price $39.75 per square foot
First-Time Exhibitor Turnkey Unit $3,280 per unit
Limit of one unit per company
INDOOR AIRCRAFT DISPLAY SPACE
Indoor Aircraft Display $3.08 per square foot
Indoor Aircraft Towing Fee $3,500 per aircraft towed to the Las Vegas Convention Center

Premium placement offers exhibitors with exhibits smaller than 2,000 square feet the following benefits:

  • Priority Two priority placement
  • Two additional badges per 100 square feet of exhibit space reserved, up to a maximum of 100 badges

To qualify for premium placement, this option must be selected on the exhibit application, and full payment – on a nonrefundable basis – must be received by Feb. 17, 2023.

For more information, review the Indoor Exhibit Space Priority Placement Process.


First-Time Exhibitor Turnkey Option

First-Time Exhibitor Turnkey Option

The First-time Exhibitor Turnkey option offers an easy and economical way to have a professional display at NBAA-BACE. This opportunity is only available to companies that did not exhibit at NBAA-BACE in 2022.

Price: $3,280 per unit

  • Back wall graphic – 38.65″ x 53.47″
  • Counter logo graphic – 47.9″ x 39″
  • White locking counter – 3.28′ wide
  • Two black stools
  • Gray carpet
  • Electricity – 500 watt outlet
  • Cleaning – nightly
  • Literature rack
  • Labor – installation and dismantling
  • Two exhibitor badges
Due to the size of the space, TVs, large computer monitors and pullup banners are not permitted in the First-Time Exhibitor Turnkey units.

Limited space is available, so be sure to submit your application and payment by the priority deadline, Feb. 17, 2023, to be included in the priority exhibit space placement process. Review the full list of benefits for first-time NBAA-BACE exhibitors.

NOTE: If back wall and counter logo graphics are not received by the Sept. 15, 2023, deadline, a 25% surcharge for printing expenses will be assessed.

Other Budget Considerations for Indoor Exhibitors

Below are estimated costs to consider when developing budgets for NBAA-BACE Las Vegas Convention Center exhibits.

Carpet (10 foot-by-10 foot) $221.85
Carpet padding (100 squre feet) $108.50
Electricity (5 amp) $142.65
6 foot x 30 inch draped table $183.70
Side chair $80.85
Material handling – Price Per Pound $0.90
Labor: setup/dismantle, straight time, 1 hour $105.30

Aircraft Display Pricing – Henderson Executive Airport

Ramp Space $3.08 per square foot
Chalet Space With Indoor Space $12.25 per square foot
Chalet Space Without Indoor Space $36.70 per square foot

Aircraft display space smaller than 10,000 square feet must be purchased in 10-foot by 10-foot increments.

JBT/LEKTRO, Inc. is the official aircraft towing company for the NBAA-BACE aircraft display. Towing fees are based on the size of the aircraft and include round-trip (inbound and outbound) towing services. NBAA will collect fees and pass them along to the service provider.

AIRCRAFT MOVEMENT FEES PRICING
Less than 6,000 lbs MTOW $540
6,000 lbs – 14,999 lbs MTOW $780
15,000 lbs – 34,999 lbs MTOW $1,020
35,000 lbs – 69,999 lbs MTOW $1,195
70,000 lbs – 120,000 lbs MTOW $1,320
Over 120,000 lbs MTOW $2,200
NOTE: Frame tents 400 square feet and smaller may be used on the ramp at no additional charge, but must fit fully within reserved exhibit space. Tents requiring early setup, regardless of size, will be considered chalets and will be charged at the chalet space rate.

Aircraft mock-ups are only permitted on the aircraft display if the exhibitor has at least one real aircraft on display. Mock-ups must be approved by show management by submission of a space layout plan.

Chalets

NBAA categorizes chalets into three different classes.

  • Class 1 – Original Aircraft Manufacturers (OAMs)
  • Class 2 – Special Aircraft Modifications, Upgrades, Charter or Timeshare/Membership
  • Class 3 – Used Aircraft Exhibits

Review the eligibility requirements and pricing rules for each class below.

Class 1 – Original Aircraft Manufacturers (OAMs)

OAMs are eligible for any size chalet. To be eligible for the “With Indoor Space” price, OAMs must occupy a minimum indoor space based on the size of the chalet. OAMs are eligible for up to 2,000 square feet of complimentary indoor exhibit space.

Chalets up to 2,500 square feet – $12.25 per square foot. Chalets 2,500 square feet or less are not required to have an indoor exhibit space.

Chalets between 2,500 and 4,000 square feet – $12.25 per square foot when also booking a minimum of 600 square feet of indoor exhibit space; $36.70 per square foot if no indoor space, or less than the minimum, is reserved.

Chalets over 4,000 square feet – $12.25 per square foot when also booking a minimum of 1,200 square feet of indoor exhibit space; $36.70 per square foot if no indoor space, or less than the minimum, is reserved.

Class 2 – Special Aircraft Modifications, Upgrades, Charter or Timeshare/Membership

Exhibitors showcasing aircraft with modifications etc. or charter or timeshares etc. are limited to chalets up to 1,750 square feet.

Additionally, Class 2 exhibitors must occupy an indoor exhibit space of at least 1 square foot of indoor space for each 25 square feet of outdoor ramp space.

In cases where the ratio requires a space slightly larger than a common indoor exhibit size, NBAA will round down to the nearest common exhibit size. For outdoor exhibits smaller than 2,500 square feet, the minimum indoor booth size is 100 square feet.

Class 3 – Used Aircraft Exhibits

Aircraft dealers, brokers and individual companies selling used aircraft are limited to chalets up to 1,750 square feet.

The fee for chalet space is $12.25 per square foot. Class 3 exhibitors are not required to have an indoor exhibit space to receive the “with indoor space” pricing.

Chalet Space Calculations

For the purposes of calculating chalet space, NBAA defines any chalet as: a tent, structure or vehicle used for hospitality or private meeting space that is greater than 400 square feet of occupied or covered space.

Exhibitors should consider the following conditions when planning their outdoor space:

  • Any outdoor raised deck that is greater than three inches high (including any railing) shall have its overall area added to the chalet space calculation.
  • Any RV or trailer with a retractable awning shall add the size of the awning to the chalet space calculation.
  • Any RV or trailer with a slide-out option shall add the depth of the slide-out to the chalet space calculation.

In some situations, tents or structures smaller than 400 square feet will be considered chalets. These situations may include, but are not limited to: tents with hard walls and doors, tents that require early setup times (prior to aircraft arrivals), or the use of two smaller tents to create one larger tent greater than 400 square feet.

Many chalet options use tent structures that are sized using metric measurements. To simplify the application process, NBAA uses the following standard conversion rates for all metric tent structures.

CHALET METRIC DIMENSIONS NBAA’S STANDARD CONVERSION SIZE
10 meters 33 feet
15 meters 50 feet
20 meters 66 feet
25 meters 82 feet
30 meters 99 feet
35 meters 115 feet
40 meters 131 feet
45 meters 148 feet
50 meters 164 feet

Co-exhibitors

Companies who will be sharing exhibit space with another exhibitor must notify NBAA in advance by completing the Co-Exhibitor Registration Order form. Review the rules for 2023 NBAA-BACE Co-exhibitors.

Co-exhibitor registration fee $750
Co-exhibitors will receive one complimentary badge with their co-exhibitor registration and will receive their own registration credentials. They may also purchase additional badges at the reduced exhibitor rate through their exhibitor badge registration portal.

Enhanced Directory Display Options

Gain additional visibility in the online 2023 NBAA-BACE exhibitor directory and floor plan with Enhanced Directory Display Options. Purchase enhanced directory display options by Feb. 17, 2023, for a discounted price.

Gold Package $495 by Feb. 17, 2023
$750 after Feb. 17, 2023
Includes:
  • Access to unique list of online attendee leads
  • 4 product images with text descriptions
  • 8 event contacts
  • 4 pieces of collateral
Diamond Package $995 by Feb. 17, 2023
$1,500 after Feb. 17, 2023
Includes the Gold Package, plus:
  • 4 video uploads or image/text panels
  • 8 product images with text descriptions
  • 16 event contacts
  • 8 pieces of collateral
  • Priority slotting at the top of online search results
  • Corner peel image on online booth
  • Inclusion in the Featured Exhibitor list
Product Spotlight Sponsorship $1,495 by Feb. 17, 2023
$2,000 after Feb. 17, 2023
Includes the Diamond Package, plus:
  • Exhibitor’s video or image on the homepage of the online exhibitor directory
  • Links directly to exhibitor’s online showcase
  • User tracking statistics
Exhibitor Directory Product Category Sponsorship $1,495 by Feb. 17, 2023
$2,000 after Feb. 17, 2023
Includes the Diamond Package, plus:
  • EXCLUSIVE – 640×100 banner at the top of exhibitor’s product category
  • Guaranteed #1 listing within exhibitor’s category search results
  • User tracking statistics
Online Floor Plan Hall Sponsorship $3,495 by Feb. 17, 2023
$4,000 after Feb. 17, 2023
Includes the Diamond Package, plus:
  • 1456×180 pixel banner on online exhibit hall, which prints any time the hall is printed
  • Links to exhibitor’s online showcase
  • User tracking statistics
Directory Partner Sponsorship $3,995
Includes the Diamond Package, plus:
  • 1940×180 pixel banner on the homepage of the interactive directory
  • Links to exhibitor’s online showcase
  • User tracking statistics
For questions on upgrading your company profile, contact:

Tony Kruessel
tkruessel@mapyourshow.com
513-532-7522

Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.