Exhibit Placement Process – 2025 NBAA-BACE

Exhibitors that have submitted applications and full payments by Jan. 31, 2025, will select their exhibit location in the Las Vegas Convention Center at assigned appointment times through the live priority placement process.

Each exhibitor will be assigned an appointment time for their exhibit space placement. At the assigned time, each exhibitor will join a Google Meet appointment and, while looking at the floor plan online, will work directly with members of the NBAA exhibits team to identify their optimal location, considering both the exhibitor’s booth design requirements and available inventory.

NBAA assigns appointment times for this live placement process by first grouping exhibitors into priority categories using the criteria listed below. All exhibitors within each priority category will then be assigned appointment times ahead of the exhibitors in the next lower priority category. Except for 2024 NBAA-BACE sponsors and as noted below, appointment times for exhibitors within each priority category are determined by random draw.

Appointment Times for Priority One Exhibitors

Priority one exhibitors will be ordered and assigned appointment times based on the following criteria:

• All original airframe manufacturers with an aircraft scheduled to be on display – either inside the Las Vegas Convention Center or at Henderson Executive Airport – will be ordered and assigned by indoor booth size and assigned appointment times in descending order ahead of other priority one exhibitors.
• Other priority one exhibitors will be ordered and assigned appointment times in descending order by square footage reserved.
• Where two or more exhibitors have reserved the same amount of square footage, exhibitors will be ordered and assigned appointment times in descending order of sponsorship spend at 2024 NBAA-BACE.
• Exhibitors that have reserved the same number of spaces and had the same sponsorship spend at 2024 NBAA-BACE will be ordered and assigned appointment times by random draw.

Live Placement Process

Once priority status has been determined for all eligible exhibitors, each exhibitor will receive an email that includes the following:

• The time and details for their live, online priority exhibit space placement appointment
• Link to list of priority placement results for the entire priority placement process
• Proxy form and instructions in the event an exhibitor is unable to call at their appointed time
• Reminder of contracted exhibit size, permissible booth configurations, and hanging sign rules

At their assigned appointment time, each exhibitor will use the meeting information provided in the appointment notification to discuss exhibit plans and space options with the NBAA exhibits team to make a space selection. As each exhibitor selects their exhibit space, the floor plan will be updated online in real time.

Following the priority exhibit space placement, each exhibitor will receive a booth confirmation email that includes their booth number, confirmation of their assigned space type (island, perimeter, mini island, etc), and information regarding the Exhibitor Resource Center, marketing tools and more.

Competitors

It is not NBAA’s policy to keep a record of any exhibitor’s identified competitor companies. Exhibitors are responsible for awareness of all companies in the immediate vicinity of their assigned space, both during and after their space assignment. NBAA will consider all exhibitor requests to relocate their own booth space and give all such requests equal priority. NBAA is unable to accommodate requests to relocate other exhibitors.

For questions about exhibitor priority categories and the placement process, email exhibits@nbaa.org.