Program Schedule – IOC2025

NBAA PDP Course: Regulatory Compliance & Documentation

Presenter: Jetlaw

Held in conjunction with the 2025 NBAA International Operators Conference, this course reviews the major compliance requirements of the DOT, FAA, IRS, TSA, OSHA and DOA. Participants will work through record keeping best practices and discuss audit standards and safety management systems. Participants will learn how to spot red flags in aircraft operating structures (for example, the flight department company trap and aircraft registration issues). This is an interactive course, not a lecture. The presenters will walk participants through operating scenarios and discuss possible outcomes and the legal implications of the participants’ decisions. For example, if ATC gives you a number, should you call? What happens if you receive a Letter of Investigation from the FAA? When should an operator use a timeshare instead of a dry lease? Participants are encouraged to participate in the discussions and share their experiences.

This course fulfills NBAA PDP Objectives Business Management BM2.

This session is eligible for CAM application and recertification credit.

Registration and Breakfast

Location: Miramar Ballroom

Opening Flight Plan and Welcome

Join us as we kick off the 2025 NBAA International Operators Conference.

Keynote Presentation

Mark McIntyre, Co-Founder Mente LLC and NBAA Board Member

Tuesday Morning Weather Briefing

Back and better than ever, the morning weather briefing will cover aviation weather hazards, meteorology models and websites emphasizing regional reviews for the day, along with additional weather insights. With a plethora of global weather information available, the focus will be on sources that are free, user-friendly and enjoyable to navigate. And, as always, expect a touch of fun along the way!

Morning Break

Location: Miramar Foyer

Regional Review: North America

The U.S., Canada and Mexico oversee some of the busiest, most complex airspace on the planet. To keep this airspace and its varied users safe and moving efficiently, regulations and requirements are in constant flux. Join experts from each country, including regulators, to review current requirements, upcoming changes and hotspots that create uncertainty for your flights. The panel will share insights from decades of experience along with best practices for airport and airspace planning for both private and commercial operations.

Regional Review: India and the Middle East

Explore the operational realities of conducting business aviation in India and the Middle East. With a focus on regulatory changes, airspace management and security concerns, this session will offer invaluable guidance for operators navigating one of the world’s most dynamic regions. Additionally, this panel will review the latest information on GPS jamming and spoofing in the region. Learn from experts about the latest developments and strategies to optimize your operations in these critical markets.

Lunch

Location: Miramar Ballroom

Going It Alone-(ish): Bringing Trip Management In-House

This session will explore how flight departments can enhance their operations by bringing more of the trip planning process in-house, positioning dispatchers as the central hub for all trip-related activities. Learn how to bring more planning in-house while effectively leveraging the expertise of external partners and ISPs, ensuring proactive and seamless operations. Whether you manage a large fleet or a single aircraft, discover strategies to empower your team to create superior trip management and execution.

Navigating Global Security: Risk Management Strategies for International Flight Operators

In an increasingly complex and unpredictable world, understanding global security and risk management is essential for international flight operators. This session will provide critical insights into the latest threats and vulnerabilities impacting aviation operations worldwide. From geopolitical instability and evolving regulatory landscapes to cybersecurity risks and emergency response strategies, our panel of experts will offer practical guidance on mitigating risks and ensuring the safety and security of your flights. Gain the tools you need to navigate global challenges and protect your crew, passengers and assets in this must-attend session.

Afternoon Break

Location: Miramar Foyer

Leading Sustainability Conversations with Company Stakeholders

In today’s evolving business landscape, aviation managers are increasingly expected to implement sustainable practices, often with little guidance or support. This interactive session will empower aviation managers to take the lead on sustainability within their flight departments. Presenters will explore what sustainability means for corporate jet operations, why it’s critical to address and how to effectively communicate sustainable strategies both upwards to executives and downwards to team members. Join this guided discussion and leave equipped with strategies and insights to confidently propose sustainability initiatives to your executive team.

Mastering Customs: Essential Insights for Seamless International Travel

Customs is the pivotal start and finish line for every international journey. Join this must-attend session to gain vital insights from U.S. Customs and Border Protection (CBP) officers and leaders who will provide valuable updates on customs preparation, responsibilities and key pre-trip intricacies. Dive into the processes and procedures for both U.S. outbound and inbound travel. Be prepared, be complete, be accurate and set the stage for a seamless departure and arrival.

Daily Debrief

International Operators Committee Chair’s Reception

Location: Miramar Ballroom

Registration and Breakfast

Location: Miramar Ballroom

Daily Flight Plan and Remarks

Wednesday Morning Weather Briefing

The morning weather briefing will cover aviation weather hazards, meteorology models and websites emphasizing regional reviews for the day, along with additional weather insights. With a plethora of global weather information available, the focus will be on sources that are free, user-friendly and enjoyable to navigate. And, as always, expect a touch of fun along the way!

Regional Review: Asia

Join this in-depth presentation that will explore the dynamic and diverse aviation landscape of Asia. This session will cover key regions, including China, South Korea, Japan, Taiwan, the Philippines, Singapore and more. The discussion will cover key topics like regulations and compliance; weather challenges; airport services and operational gotchas through both real and hypothetical scenarios. This presentation is a must-attend for pilots, operators and aviation professionals looking to enhance their knowledge and operational efficiency in Asia.

Morning Break

Location: Miramar Foyer

Personal Security on the Move

Successfully reducing the risk to yourself and those traveling as crew or passengers along with you comes from a combination of understanding threat trends, following tips from experts on reducing your vulnerability, increasing your situational awareness, and knowing what to do when things still go wrong. Join us to learn more to reduce your risk, and that of your colleagues.

Regional Review: Africa

Do you understand the current challenges throughout the African continent or how to identify practical solutions and strategies to effectively manage and mitigate risks? Join this insightful and dynamic presentation about the diverse and often complex region. Review topics ranging from the geopolitical and regulatory landscape; infrastructure and technological challenges; and the future outlook and opportunities. Whether you’re a seasoned professional or flying to Africa for the first time, this session will equip you with the knowledge, tools and resources necessary to navigate complexities successfully. Don’t miss this opportunity to engage with industry experts and peers on one of aviation’s most challenging and promising frontiers.

Scholarship and Award Celebration

Lunch

Location: Miramar Ballroom

Sponsor

Operations Over the North Atlantic, Pacific and Indian Oceans

This session will explore changes implemented in the NAT, PAC and Indian Ocean Region (IOR) airspace. Separate oceanic clearance removal in the NAT will be highlighted. Learn about the typical errors being reported and methods for mitigating them, including how best practices and strong SOPs with dual verification processes assist in mitigating errors.

Global Review of the Evolving Regulatory Landscape

Join us for an engaging session where we delve into the ever-evolving landscape of rules and guidance governing business aviation. In an industry where compliance is paramount, staying abreast of the latest requirements is not just essential, it’s also a competitive advantage. An expert panel of industry insiders and regulators will guide you through the intricacies of recent developments, offering insights and strategies on topics including, LOAs, MELs, operations documentation, advisory circulars, EASA programs including SAFA and TCO, and also the latest on programs and initiatives that will make your flights easier.

Afternoon Break

Location: Miramar Foyer

Regional Review: Oceania

This session will cover how to operate safely in one of the largest yet most airport-sparse regions in the world. Oceania, representing countries including Australia, New Zealand, Papua New Guinea, Southern Pacific Islands and others, presents an array of unique challenges to all operators. A panel will discuss many of these including regional weather impacts, determining suitable ETP & ETOPS alternates, disinsection requirements, the latest communication, navigation, and surveillance mandates, and logistical concerns regarding parking and repositioning.

Daily Debrief

Networking Social

Location: Distrito T-Mobile
Get ready for a night of great connections and even better vibes! Join us in the Popular Plaza at Distrito T-Mobile for a high-energy networking social featuring a live DJ, delicious food, refreshing drinks, a photo booth to capture the fun, and exciting giveaways. Experience a lively, welcoming atmosphere full of great conversation.

Registration and Breakfast

Location: Miramar Ballroom

Daily Flight Plan and Remarks

Thursday Morning Weather Briefing

The morning weather briefing will cover aviation weather hazards, meteorology models and websites emphasizing regional reviews for the day, along with additional weather insights. With a plethora of global weather information available, the focus will be on sources that are free, user-friendly and enjoyable to navigate. And, as always, expect a touch of fun along the way!

Regional Review Europe: From Iceland to Russia

Take part in an insightful session focused on Europe, the UK, “the Stans” and Russia in the context of business aviation. You’ll learn essential operational considerations, including new requirements such as EU-LISA, and the UK electronic travel authorization. Additionally, the session will review regulator feedback on airspace operations; current and upcoming airspace regulations; hidden passenger and security charges; customs procedures and airport facilities. Stay updated with the latest news and current events impacting the region, from policy changes and geopolitical developments to emerging trends in business aviation. This session will equip you with the knowledge to navigate these dynamic regions efficiently and stay ahead in the evolving landscape of international business travel.

Morning Break

Location: Miramar Foyer

Avionics Update

Review various avionics updates and recent GPS interference events. The session will identify the differences between jamming and spoofing and correct some of the misconceptions. Presenters will discuss system capabilities for mitigation, motion planning and trajectory prediction data, FMS Guided Visual Approaches – which are particularly helpful at challenging airports – and other international avionics hot topics.

Regional Review: Central & South America, and the Caribbean

Get ready for an informative session on how to successfully operate into Central/South America and the Caribbean from experts living and flying in those regions. Key topics will include best practices; operational restrictions at key airports; technical stops; Brazil flight plan filing; seasonal slot and parking restrictions in the Caribbean; upcoming events; meteorological and terrain considerations when flying in Brazil; and much more.

Lunch

Location: Miramar Ballroom

Best Practices for Oceanic Tabletop Reviews

Join three former FAA Oceanic Specialists and a flight planning specialist to participate in a simulated Part 91 oceanic tabletop validation. During the session, you will gain insight into how tabletop exercises are organized, learn common focus areas, and understand what is acceptable as you prepare for your Letter of Authorization or Operation Specification. The session will also review essential questions and answers related to oceanic procedures.

Journey to Wellness: Mental Health & Alertness Management for Long-Haul Aviators

In the demanding world of aviation, long-haul flights can significantly impact a pilot’s mental health and well-being. Join us for an engaging session where panelists tackle the unique challenges faced by pilots on extended flights. Learn practical strategies to maintain mental clarity, manage stress and combat fatigue effectively. Discover the latest research on pilot fatigue, the importance of rest and actionable tips to enhance mental resilience. This session will equip you with invaluable insights to stay healthy, rested and ready for every flight.

Afternoon Break

Location: Miramar Foyer

Ask the Experts

Join the best in the business with panelists from all conference sessions for a review covering unanswered questions and an opportunity to explore additional topics more deeply. This grand finale is your last chance to “Ask the Expert” about your specific situation or challenge and get the best insight available.

Conference Wrap-Up