Exhibitor Rules – SDC2026

To make the 2026 NBAA Schedulers & Dispatchers Conference (SDC2026) a successful event for all participants, exhibitors must review and abide by all event rules. These rules also apply to all exhibitor-appointed contractors (EACs).

In addition to the SDC2026 rules, exhibitors must adhere to the Exhibitor Contract Terms and Conditions, the binding contract that applies to all exhibitors, and the Exhibitor Rules of the Huntington Convention Center of Cleveland.

Questions?

Contact the NBAA exhibits team at exhibits@nbaa.org.

• Accommodations for Attendees with Disabilities
• Alcohol
• Badges/Registration
• Booth Demonstrations
• Booth Drawing Approval
• Booth Events – Exhibitor Hospitality Events
• Booth Rules
• Children
• Cleaning
• Co-Exhibitors/Companies Sharing Exhibit Space
• Competitors
• Conference Colors
• Defacing Property
• Direct Selling
• Dress
• Electrical Equipment & Service
• Eligibility
• Exhibitor Schedule
• Exhibitor Work Rights
• Exhibitor-Appointed Contractors (EACs)
• Fire Safety
• First Aid
• Food and Beverage Catering and Samples
• First Aid
• Fuel Rows
• Giveaways
• Insurance Requirements
• Internet
• Move-in
• Move-out
• Music
• Official Service Partners
• Pets
• Photo Use Permission
• Security
• Segways, Skateboards, In-line/Roller Skates, Bicycles, Electric Footboards and Scooters
• Shipping
• Smoking
• Staffing
• Storage
• Suitcasing
• Vehicles
• Waste Removal

Accommodations for Attendees with Disabilities

NBAA will provide reasonable accommodations to individuals with disabilities who make their situations known to NBAA personnel. Reasonable accommodations are those that do not create an undue hardship on NBAA, change the nature of scheduled events or activities, or pose a safety or health threat to other attendees.

For safety reasons, only officially-approved power-driven mobility devices are permitted to operate within the exhibit hall. Individuals with disabilities who wish to use power-driven mobility devices at SDC2026 must contact NBAA at exhibits@nbaa.org for approval. It is the policy of NBAA that these vehicles be specifically used for disabled individuals and exhibit the stability required to operate around exhibits.

The Huntington Convention Center of Cleveland (HCCC) is an ADA compliant center. Visitors to the HCCC are welcome to bring their ADA compliant wheelchair or scooter. Wheelchairs are available at HCCC on a first-come, first-served basis by requesting a wheelchair at a service desk.

Only trained service animals with proper supervision are permitted at SDC2026. For evidence that an animal is a service animal, the owner and handler may be asked for identification cards, written identification, presence of harness or tags, or verbal confirmation.

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Alcohol

• Service: Exhibitors are prohibited from serving alcohol from their booths, including ordering bar service from the approved catering provider.
• Giveaways: Exhibitors may give away alcohol as an attendee gift or prize, if the alcohol is not an item for sale, the bottle is properly sealed, and not being consumed on the property of the HCCC.

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Badges/Registration

Official SDC2026 exhibitor badges are required for access to the exhibit halls. Exhibitors may use their badge allotment for exhibit staff, exhibitor guests and EACs as they choose. Additional exhibitor badges for booth staff or guests may be purchased at the discounted exhibitor rate rate of $890 each through the Exhibitor Badge Portal, which will be available in the coming months.

Conference registration includes entrance to all scheduled educational sessions, continental breakfasts, lunches, morning and afternoon energy breaks and the Tuesday evening welcome reception.

Badge Allotment

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Booth Demonstrations

• All display material and demonstrations must be confined within the limits of the exhibitor’s purchased space.
• Product demonstrations should not be placed on the aisle sides of exhibits.
• Normal aisle traffic cannot be interfered with at any time.
• NBAA reserves the right to restrict exhibits that because of noise, method of operation or any other reason become objectionable.
• Please be mindful of other exhibitors and events that are located near your exhibit.

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Booth Drawing Approval

NBAA requires exhibitors to submit a booth drawing if any of the following conditions apply, even if using the same booth as in previous years.

• Exhibitors in island spaces (20 feet x 20 feet, 20 feet x 30 feet, or 20 feet x 40 feet)
• Exhibitors in inline spaces 300 square feet (10 feet x 30 feet) or larger
• Exhibitors displaying a custom-designed booth
• Exhibitors utilizing the services of an exhibitor appointed contractor (EAC)

Drawings must be scaled, signed and dated and include the following:

• Show name and date: SDC2026, March 24-26, 2026
• Exhibitor name and booth number
• Orientation – label surrounding booth numbers
• Technical drawings
• Booth dimensions – heights, widths and lengths of all hard walls, including glass
• Safety rigging
• Hanging signs, if applicable
• Maximum exhibit height within booth
• Maximum number of occupants allowed

Complete booth drawings are due to NBAA for approval no later than Jan. 23, 2026. Exhibitors who do not submit drawings in advance for approval may be delayed upon move-in.

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Booth Events – Exhibitor Hospitality Events

NBAA requests that exhibitors not schedule booth events or hospitality events during any NBAA-hosted event. A schedule will be provided when available.

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Booth Rules

General Booth Rules

The following rules apply to all spaces assigned at SDC2026.

• All booths must be set by 2 p.m. on Tuesday, March 24, 2026.
• Exhibitors may not tear down exhibits prior to the close of the hall on Thursday, March 26, 2026.
• Exhibit space must be staffed during all scheduled exhibit hall hours.
• All display material must remain within the exhibitor’s purchased exhibit space at all times.
• All drapery must remain in place at all times.
• Flammable materials (e.g., bunting, tissue paper, crepe paper) are not permitted within the exhibit hall.
• Exposed parts of displays, including backs, must be completely finished so that they are not objectionable to other exhibitors, attendees and NBAA management.
• Ceilings are not permitted on booths.
• Booths may have only one exhibit level.
• No helium balloons, remote-controlled vehicles or piñatas of any type are allowed in booths.
• Live animals are not permitted on the show floor with the exception of service animals.
• No giveaways or props may be flown or tossed around in the exhibit hall (e.g. paper airplanes, balls, etc.).
• The use of glitter, confetti, sand, or simulated snow types of material is not permitted.
• Adhesive-backed decals (stickers) may not be given away or utilized.
• Exhibitors may not apply any tape to any floor or wall surface.
• Exhibitor prize drawings may only be held during the designated exhibit hours, not during education session times.
• Exhibitor booth photos may not be taken from ladders or stop the flow of aisle traffic. All exhibitor photographers must check in with the NBAA exhibits team if they are not registered to attend the conference.
• Exhibitors may not distribute materials booth-to-booth or outside of their assigned exhibit space.
• Exhibitors must ensure their booth personnel are not blocking aisles when talking with attendees.
• Exhibitors will be solely responsible for any and all damages to the Huntington Convention Center of Cleveland arising from a failure to observe these rules.

Inline Booth Rules

In addition to the general booth rules above, the following rules apply to all inline booths.

• Maximum height for exhibit materials, components and identification signs: 8 feet
• All display material higher than 4 feet must not extend farther out than 5 feet from the back wall of the booth to permit a clear view from booth to booth.
• Exhibitors in corner inline booths must ensure that unfinished elements from their booth are not visible from the aisle. Exhibitors may order end panels or “masking” from Freeman or may provide a professional appearing alternative on their own.
• No storage of materials of any kind is allowed behind booths or near electrical service.
• Materials necessary to supply the exhibit must be stored neatly within the purchased space.
• Exhibitors in inline spaces 300 square feet (10 feet x 30 feet) or larger must submit booth drawings to NBAA in advance for approval. Details on booth drawing submissions will be included in the Exhibitor Resource Center.

Island Space Rules

In addition to the general booth rules above, the following rules apply to island spaces. Islands are surrounded on all four sides by aisles. Islands will be marked on the floor plan.

• Minimum dimensions: 20 feet by 20 feet
• Maximum height for exhibit materials, components and identification signs: 16 feet
• Full use of island exhibit space is permitted.
• Hard walls are permitted on no more than 50% of perimeter walls.
  • Glass/Plexi counts as a hard wall.
• All exposed walls must be finished.
• Hanging signs are permitted to a maximum height of 16 feet at the top of the hanging sign if approved in advance.
• Safety rigging cables will be permitted for ground-supported elements if approved in advance.
• Booth drawings must be submitted to NBAA in advance for approval. Details on stand drawings will be included in the Exhibitor Resource Center.

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Children

• Children less than 12 years old are not permitted on the SDC2026 exhibit floor under any circumstances.
• Children 12 years old and older are permitted on the exhibit floor only during exhibit hours with a SDC2026 badge, provided they are accompanied by an adult at all times. Children will not be permitted in exhibit areas during installation and teardown.

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Cleaning

• NBAA will arrange to clean aisles after show hours and prior to opening each show day. This service does not include dusting, arranging, vacuuming or otherwise maintaining individual exhibits and trash removal.
• Exhibitors must keep their displays neatly organized.
• Exhibitors who wish to have their booths cleaned on a daily basis must order cleaning through the forms provided in the Exhibitor Resource Center.

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Co-Exhibitors/Companies Sharing Exhibit Space

Some companies will share the exhibit space of a primary exhibitor as a co-exhibitor. A co-exhibitor is defined as:

• Any company whose name is included on the exhibit space
• Any company that has staff working at the exhibit space during official show hours
• Any company whose marketing materials are distributed from the exhibit space
• Any company whose products/services are marketed from the exhibit space
• Any company other than the primary exhibitor with a different company name and a different business function that is sharing the exhibit space

Failure to notify NBAA in advance of co-exhibitors – including displaying another company’s advertising – may result in an additional charge of at least $3,955 per company, per booth.

All co-exhibiting companies at SDC2026 are required to register and pay the $1,550 co-exhibitor registration fee.

Co-exhibitors receive one complimentary badge, a unique registration login for the Exhibitor Badge Portal, and a show floor directory listing. Through the portal, they can purchase additional badges at the discounted exhibitor rate of $890.

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Competitors

It is not NBAA’s policy to keep a record of any exhibitor’s identified competitor companies. Exhibitors are responsible for awareness of all companies in the immediate vicinity of their assigned space, both during and after their space assignment. NBAA will consider all exhibitor requests to relocate their own booth space and give all such requests equal priority. NBAA is unable to accommodate requests to relocate other exhibitors.

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Conference Colors

In the exhibit halls the aisle carpet color is midnight blue and the booth back and side wall pipe and draping is black.

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Defacing Property

• No part of an exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, columns, marble or fabric in any way.
• No holes may be drilled, cored or punched in the HCCC walls or floors.
• No application of paint on signs, displays or other objects is permitted in the HCCC and the use of adhesive-backed decals or similar items is prohibited.
• Damages to the HCCC arising from failure to observe these rules will be billed to the exhibitor.

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Direct Selling

• Direct selling on the exhibit floor is prohibited. Exhibitors may solicit and accept orders only when billing, payment and delivery will occur after the close of SDC2026.
• Canvassing or distribution of publications/marketing materials/show dailies outside of assigned exhibit space, including all booth-to-booth distribution, is prohibited.
• Soliciting of SDC2026 attendees and exhibitors, except by exhibiting companies, is prohibited. Attendees violating this rule will be removed.

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Dress

Dress for SDC2026 is business casual. This applies to all attendees and exhibitors, as well as to all personnel working on behalf of exhibitors in their booths.

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Electrical Equipment & Service

• Edlen is the exclusive provider of electrical services at the Huntington Convention Center of Cleveland.
• Exhibitors can plug in their own 120-volt equipment. For any equipment 208-volt or higher, an Edlen electrician must make the connection.
• All electrical equipment must meet applicable National Electric Codes and City of Cleveland code requirements. Electric fixtures and fittings must be UL listed and properly marked.
• Order forms and rates for booth electrical service will be available in the Exhibitor Resource Center.

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Eligibility

• Products and services exhibited at SDC2026 must be related and relevant to the business aviation industry.
• Exhibitors, including co-exhibiting companies and all participating fuel row companies, must be current NBAA members in good standing.
• Non-member companies must join NBAA before purchasing exhibit space, becoming a co-exhibitor, or being assigned to a fuel row.
• Exhibitors must be current on all accounts with NBAA before space can be assigned.

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Exhibitor Schedule

The exhibitor schedule is preliminary and subject to change upon finalization of the conference program

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Exhibitor Work Rights

Exhibitors using their own full-time staff may perform the following work in any size booth:

• Setting up and dismantling of exhibits or displays owned by the exhibitor with the use of hand tools – power or otherwise
• Assembling and disassembling their own products, materials, machinery or equipment
• Installation of exhibitor-owned signs, graphics, props or decorative items as part of their booth display
• Setting up, plugging in, interconnecting and operating exhibitor-owned electrical equipment, computers, audio-visual devices and other equipment

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Exhibitor-Appointed Contractors (EACs)

Exhibitors have the option of using Freeman (the official service contractor for SDC2026), a qualified independent EAC or full-time personnel from their own company to install and dismantle displays.

An EAC is any individual or company that is not an employee of your company and is hired to install/dismantle/provide service to your booth (i.e.; booth designers/builders/installation/dismantling contractors, non-official florists, furniture suppliers, laborers, etc.).

Exhibitors may use an EAC if:

• The service to be performed is not listed as an exclusive service (e.g., cleaning, electrical, rigging).
• The exhibitor has designated the EAC as their service provider by completing the Intent to Use EAC form.
• The EAC completes the EAC Contract, provides their Certificate of Insurance to NBAA, and agrees to abide by all EAC rules.
• All EAC workers have Exhibition Services & Contractors Association (ESCA) Worker Identification & Security (WIS) badges.
• All EACs must sign in on-site daily and obtain security wristbands to access the show floor on move-in and move-out days.

Booth drawings will not be reviewed until show management has received complete drawings, EAC notification, contract, and correct EAC certificate of insurance.

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Fire Safety

• No emergency exits, phones, fire extinguishers, defibrillators, alarms, sprinkler valves or hose connections may be obstructed by booths.
• No furniture, signs, easels, chairs or displays may protrude into aisles.
• Fire hose cabinets, fire extinguishers, sprinklers or any other fire-safety device must not be hidden, obstructed or otherwise disturbed.
• Only non-combustible materials or fire-retardant wood may be used for exhibits, scenery, or props.
• All curtains, drapes, carpet, carpet padding and decorative materials must be made of flame-retardant materials or sprayed with a flame retardant.
• Smoke machines require prior written approval of the HCCC. Written requests must be submitted no less than 45 days prior to move-in.
• All materials and installations must comply with the requirements of inspection by the Huntington Convention Center of Cleveland Fire Marshal.
• The use of compressed gas is permitted within the HCCC with prior approval by the Fire Department; additional rules apply.

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First Aid

First aid at the Huntington Convention Center of Cleveland will be available during move-in, move-out and on show days.

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Food and Beverage Catering and Samples

Catering

• Levy is the exclusive catering provider of all food and beverage for the Huntington Convention Center of Cleveland. All food and beverage on-site must be purchased through Levy.
• Exhibitors are not permitted to serve alcohol at SDC2026.
• Food or beverages purchased outside of the Huntington Convention Center of Cleveland may not be brought indoors and consumed within the building.
• Exhibitors planning events that include catering must plan their events to ensure that all elements of their events, including catering and guests, are contained within their purchased exhibit space.
• Information about procedures, rates and menus provided by Levy will be included in the Exhibitor Resource Center.

Food and Beverage Samples

• Exhibitors may give away sample portions of a product only if they manufacture, produce or distribute it. All samples must be related to the nature of the show.
• Food and beverage sampling may be permitted, but only if it is approved in writing in advance by a Levy Catering Sales Manager
• In addition to written approval, exhibitors must adhere to the following:
  • Samples must be limited to four ounces for beverages and two ounces for food.
  • Sampling of alcoholic beverages is not permitted.
  • Exhibitors are permitted to display and give away individually wrapped bite size (quarter ounce) items such as candies or mints.
• If unauthorized food or beverage items are brought into the Center and these do not meet the sampling requirements, the exhibitor may be asked to remove the unauthorized items.
• Information on the process for submitting samples will be included in the Exhibitor Resource Center

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Fuel Rows

A “fuel row” refers to a designated area of booths reserved by an aviation fuel provider or other company, where their affiliated FBOs or partner companies can showcase their products and services. These rows are strategically placed on the show floor, with booth assignments either through direct selection by the participating exhibitors or by assignment from the fuel row organizer.

Configuration

• Each fuel row must consist of a minimum of one full block of facing booths with cross aisles at either end.
• Fuel rows will be assigned from front to back of the hall configuration. A new adjacent row is only started once one row extends to the back of the exhibit hall.
• Fuel rows must be arranged so booths within a fuel row face each other on either side of the vertical aisle. Exceptions may include fuel row lounge spaces, booths facing food and beverage areas, or other special configurations. Any special arrangements must be approved by NBAA show management.

Sponsorship

• All changes made to the public aisle space of the fuel row, such as custom aisle carpet, row arches, or other special add-ons, must be requested through NBAA and will be treated as sponsorship opportunities.
• Arches must be ground-supported. Safety rigging cables will be permitted with advance approval.

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Giveaways

Giveaways must comply with all NBAA rules and regulations, the rules and policies of the Huntington Convention Center of Cleveland (HCCC) and its official service providers, such as Levy, the exclusive food and beverage provider at the HCCC, and all local, state and federal regulations.

It is the exhibitor’s responsibility to ensure that their giveaways are in compliance with published regulations. Any prohibited giveaway may be collected by show management until the completion of the event, at which time it will be returned to the exhibitor.

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Insurance Requirements

All exhibitors are required to maintain and provide a certificate of insurance (COI) to NBAA for the following for the entire duration of the event, including move-in and move-out periods. NBAA’s official insurance management service partner will offer a policy that meets all requirements set forth by NBAA. Exhibitors may submit a compliant COI from their preferred provider instead of purchasing coverage through the designated company.

COIs collected by NBAA must meet the following requirements:

• Commercial general liability insurance, including broad form contractual liability coverage, must include the following limits:
  • At least $1,000,000 per occurrence and $2,000,000 aggregate;
  • Combined single limit for bodily injury and property damage at least $2,000,000 for products-completed operations aggregate;
  • At least $1,000,000 for personal and advertising injuries; and at least $300,000 for damage to premises rented to you.
• All insurance must be primary and noncontributory to any other insurance coverage, and each exhibitor shall obtain a waiver of subrogation on each policy in favor of the additional insured parties. National Business Aviation Association, Inc.; SMG; ASM Global Partner, Inc.; Huntington Convention Center of Cleveland; Cuyahoga County Convention Facilities Development Corporation; Cuyahoga County; and Freeman must each be named as additional insured on the comprehensive general liability insurance.

Exhibitors must also have the following insurance coverage, even though COIs for this additional coverage will not be collected by NBAA:

• Workers’ compensation and employers’ liability insurance in accordance with statutory limits
• If an exhibitor will own or operate any motor vehicles at the Huntington Convention Center of Cleveland, automobile liability insurance with limits in an amount adequate to cover all of the exhibitor’s motor vehicles at the facility, but not less than $1,000,000

The Exhibitor Resource Center will contain links for submitting the exhibitor’s own COI or purchasing the compliant policy. Note that EACs have separate insurance requirements and are required to submit COIs directly to NBAA for approval.

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Internet

Free wireless internet is available in all common areas of the building such as the concourses and atrium.

Exhibitors requiring internet for their booth display will be able to order service through the Exhibitor Resource Center.

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Move-In

The move-in schedule is preliminary and subject to change.

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Move-Out

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Music

NBAA has entered into licensing agreements with the American Society of Composers, Authors and Publishers (ASCAP) and Broadcast Music, Inc. (BMI) to allow the use of live and recorded music from the ASCAP and BMI repertoires throughout the public areas of the Huntington Convention Center of Cleveland. Exhibitors are responsible for obtaining the appropriate licenses before the use of any work at any private function or that is not in the ASCAP or BMI repertoires.

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Noise Levels

Sound levels within the exhibitor’s booth should not exceed 85 decibels as determined by NBAA exhibits team and must not disrupt the conduct of business of neighboring exhibits or show management events during posted exhibit hours.

Sound level violations should be reported directly to the NBAA exhibits team.

NBAA noise policy enforcement procedure is as follows:

• An exhibitor in violation of this policy will receive a verbal warning from the NBAA exhibits team.
• If a second infraction occurs, the exhibitor will receive a written warning delivered by the NBAA exhibits team.
• If the exhibitor continues to violate the policy, the electrical power for the sound producing elements will be shut down.
• Exhibitors receiving sound violation warnings may jeopardize their priority standing at future NBAA events.

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Official Service Partners

To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, NBAA has designated Freeman and other firms listed in the Exhibitor Resource Center as official service contractors. NBAA management holds these firms responsible for quality service and fair prices and will intercede on behalf of an exhibitor in the event of faulty work or unfair charges. NBAA management encourages all exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.

Official Service Partner Logo

Exhibitors should look for the official service partner logo on official service partner order forms before ordering service, as well as on their emails and websites to ensure they are working with an NBAA-approved service provider.

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Pets

No pets, with the exception of service animals, will be permitted in the exhibit hall at any time.

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Photo Use Permission

Any person who attends an NBAA event grants permission to NBAA, its employees and agents to record his or her images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.

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Security

While SDC2026 exhibits are open, a limited amount of perimeter security staff will be provided. Notwithstanding the foregoing, NBAA and the Huntington Convention Center of Cleveland will not be liable for loss or damage to exhibitor’s property, as further provided in the SDC2026 Exhibitor Contract Terms & Conditions. Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft and damage to property. Exhibitors should ensure valuables are secured with lock and key.

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Segways, Skateboards, In-line/Roller Skates, Bicycles, Electric Footboards and Scooters

The use of bicycles, segways, skateboards, hoverboards, inline skates, roller skates or any other motorized vehicle is not permitted on the Huntington Convention Center of Cleveland property without the prior approval of show management and the Huntington Convention Center of Cleveland Services Manager. This includes all non-ADA approved mobility devices.

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Shipping

• The Huntington Convention Center of Cleveland cannot accept or store shipments in advance of SDC2026. Any shipment that arrives at the Huntington Convention Center of Cleveland prior to the targeted move-in dates will be refused.
• All freight and material handling must enter and exit the facility through the loading dock.
• The unloading and delivery of all materials and equipment from the Huntington Convention Center of Cleveland docks or other areas to exhibitors’ booths or assigned spaces and loading out from same to vehicles must be performed by Freeman as the official contractor.
• Exhibitors are allowed to hand carry items in or out of the main entrances (St. Clair and Lakeside) without having to access the loading dock.
• Hand-carried freight is defined as one item that can be easily carried by an individual, without the need for dollies or other mechanized equipment. No parking is allowed at the main entrances of the facility (St. Clair and Lakeside).
• The use of passenger elevators for movement of freight is not allowed. All packages are subject to inspection by facility personnel.
• Additional details on shipping and shipping labels will be available in the Exhibitor Resource Center.

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Smoking

SDC2026 is a smoke-free event. All smoking, including electronic or vapor cigarettes, is prohibited at all times in all areas at SDC2026.

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Staffing

• Exhibit areas must be fully staffed during scheduled exhibit hours.
• Exhibitors will be admitted one hour prior to official exhibit hours each show day for early preparations of displays only.
• Exhibits must remain staffed and in place through 2:30 p.m. on Thursday, March 26.
• Exhibitors are reminded not to schedule meetings with attendees at their exhibits prior to show opening on show days.
• No activities, except exhibit preparations, are to be scheduled in the exhibit areas at any time other than official exhibit hours. NBAA management reserves the right to make changes to the exhibit hours schedule without advance notice.
• Note: Exhibitors who dismantle their booths prior to the official show closing at 2:30 p.m. on Thursday, March 26 may jeopardize their priority standing at future NBAA events.

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Storage

• No storage of materials of any kind is allowed behind booths or near electrical service.
• Materials necessary to the exhibit must be stored neatly within the purchased space and are limited to a one-day supply.
• Empty cartons, boxes and crates are to be labeled and removed for storage prior to show opening. Storage of these items by or in exhibits is prohibited. This rule will be enforced by the Huntington Convention Center of Cleveland and NBAA. Freeman will receive and store exhibits and deliver them directly to the Huntington Convention Center of Cleveland exhibit halls on setup days. Freeman will also remove empty crates, provide storage during SDC2026 and return crates on dismantling day.

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Suitcasing

If you have not reserved an exhibit space at SDC2026, you are prohibited from soliciting business in the exhibit hall. Non-exhibiting attendees who are observed selling or soliciting in the exhibit hall will be asked to stop. If non-exhibiting attendees refuse to stop or are observed selling or soliciting at another time during the convention, they will be asked to leave the hall and their badges will be confiscated.

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Vehicles

Exhibitors displaying vehicles must provide show management with a photo or rendering of the vehicle and the following information: Vehicle length, width, height and weight.

When exhibiting motor vehicles inside the Huntington Convention Center of Cleveland, exhibitors must adhere to the following requirements:

• The battery must be disconnected.
• The gas tank must be no more than one quarter full.
• The gas cap must be locked or taped shut.
• A drip pan must be used under the vehicle’s engine and the vehicle must avoid all carpeted areas of the building.

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Waste Removal

Exhibitors and EACs are responsible for maintaining a safe and clean environment during move-in and move-out. A clean floor policy will be enforced. Cleaning and waste removal can be ordered through Freeman in the Exhibitor Resource Center.

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