Exhibit Space Placement Process – 2026 NBAA White Plains Regional Forum
Get an overview of the exhibit placement process for indoor exhibits and the aircraft display at Westchester County Airport (HPN).
For questions about exhibitor priority categories and the placement process, email exhibits@nbaa.org.
Indoor Exhibit Placement
Exhibitors that have submitted applications and full payments by Jan. 9, 2026, will qualify for priority exhibit space placement and will select their exhibit location at an assigned time through the priority placement process.
At the assigned appointment time, each exhibitor will log into a Google Meet virtual meeting to review the floor plan online and work directly with members of the NBAA exhibits team to identify their preferred location, considering both the exhibitor’s requirements and the spaces remaining.
NBAA assigns appointment times for this live placement process by grouping exhibitors into priority categories using the criteria listed below. All exhibitors within each priority level are randomly ordered and assigned appointment times for their exhibit space placement ahead of the exhibitors in the next lower priority category.
Priority Categories
To qualify for the priority placement process, exhibitors must submit exhibit applications with full payment by the Jan. 9, 2026, deadline.
Priority One Exhibitors
Priority one exhibitors are those companies whose applications and payments are received by the Jan. 9, 2026, deadline and who selected the premium placement option.
Priority Two Exhibitors
Priority two exhibitors are those companies whose applications and payments are received by the Jan. 9, 2026, deadline and who selected the standard placement option.
Priority Three Exhibitors
Priority three exhibitors are those companies whose applications and payments are received after the Jan. 9, 2026, deadline. Priority-three exhibitors will be placed in the order in which their applications and payments are received, after all exhibitors in priority one and priority two have been placed.
Live Placement Process
The live placement process for the 2026 NBAA White Plains Regional Forum will be held in February 2026. No exhibitor will be placed if their exhibit space is not paid in full.
Once priority status has been determined for all eligible exhibitors, each exhibitor will receive an email that includes the following:
- The appointment time and call-in details for their live, online priority exhibit space placement
- Proxy information to be used in the event an exhibitor is unable to call at their appointed time
At their assigned appointment times, exhibitors will use the meeting information provided in the confirmation to discuss exhibit plans and exhibit space options with the NBAA exhibits team. Once an exhibitor selects their exhibit space, the floor plan will be updated online in real time.
Exhibitors Submitting Applications After the Priority Deadline
Companies who submit applications and payments after the Jan. 9, 2026, deadline, will be placed in the order in which they are received after all priority-one through priority-three exhibitors have been placed. Exhibitors will be able to submit a proxy form to select their booth spaces.
Confirmation of Booth Assignments
Following space placements, each exhibitor will receive:
- Booth confirmation – including booth number
- Access to additional exhibitor information, including the Exhibitor Resource Center, exhibitor badge registration, marketing tools and more.
Aircraft Display Placement
- Due to limited ramp space at Westchester County Airport (HPN), NBAA reserves the right to limit the size of exhibits based on overall space availability.
- Assignment of all exhibit space is at the sole discretion of show management.
- Exhibitor locations will be based on the overall size of the requested space, the number of aircraft on display, required aircraft towing lanes, and airport operational considerations.
- For efficient use of ramp space aisle locations, exhibits of similar size are routinely grouped together.
- NBAA reserves the right to change the aircraft display layout or exhibitor location at any time, including prior to or during the event.
If you have questions regarding the allocation of aircraft display exhibit space, contact exhibits@nbaa.org.
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