Indoor Static Display Exhibitor Rules

To make NBAA-BACE a successful event for all participants, exhibitors must review and abide by the exhibitor rules below, the NBAA-BACE Exhibitor Contract Terms & Conditions and any additional rules published in the Exhibitor Service Kit.

• Aircraft Arrival
• Badge Registration
• Booth Events
• Carpeting
• Catering
• Children
• Cleaning
• Co-exhibitors/Companies Sharing Exhibit Space
• Defacing Property
• Demonstrations
• Direct Selling
• Drawing Approval
• Electrical Equipment and Service
• Exhibitor-Appointed Contractors (EACs)/Third-Party Contractors
• Fire Safety
• Insurance
• Internet/Telephone Service
• Meeting Rooms
• Membership
• Music
• Noise Levels
• Official Service Partners
• Security
• Segways, Skateboards, In-line/Roller Skates and Scooters
• Shipping/Storage
• Smoking
• Staffing
• Unmanned Aircraft Systems (UAS), Remote-Controlled Aircraft and Helium Balloons
• Waste Removal

Aircraft Arrival

• All aircraft must arrive to McCarran International Airport by 6:00 p.m. on Friday, October 18, 2019.
• Aircraft on display in the LVCC exhibit hall will require minimum fuel loads.The minimum fuel load is defined as the minimum FAA VFR or
  IFR fuel quantities (as appropriate) for an aircraft landing at LAS. Ref: FAR 91.151 or FAR 91.167.
• Between 6:00 p.m. and 10:00 p.m. aircraft will be prepped for towing to the Las Vegas Convention Center.
• Towing operations will begin at 10:00 p.m. on Friday October 18, 2019.

Badge Registration

Exhibitor badges are required for exhibitor access to the exhibit halls and static display of aircraft. Exhibitors may use their badge allotment for exhibit staff, exhibitor guests and EACs as they choose.

NBAA-BACE badges are for the use of one individual for the duration of the show and are non-transferrable. Attendees and exhibitors will be assessed penalties for badge swapping.

Random identification checks will be instituted.

Exhibitors will receive an allotment of complimentary badges based on the following:

Maximum combined total number of badges provided at no charge to exhibitors is 100.

• Exhibitors may order additional badges online in advance for customers, company guests or staff for $110 each.
• If an exhibitor utilizes the services of an exhibitor-appointed contractor (EAC) or third-party contractor during official show hours, the exhibitor must provide exhibitor badges for those personnel. These badges can be ordered online as part of the exhibitor’s total allotment of badges.
• During hours other than official show hours, EACs are required to wear setup and teardown security wristbands.
• All badges will be held for on-site pickup. No badges will be mailed in advance of NBAA-BACE.
• Co-exhibitors are not allocated badges and should arrange with their primary exhibitor.

Exhibitor badges allow access onto the show floor on show days at 7:00 a.m. daily. Attendee badges allow access only during show hours. Exhibitors should not schedule meetings in their booths with attendees without exhibitor badges before or after show hours.

Booth Events

• Exhibitors are encouraged to host customer events at their booths on show days. If you plan to host an event for badged attendees during show hours or after show hours on Tuesday,
  October 22 or Wednesday, October 23, prior approval must be obtained from NBAA by submitting the NBAA-BACE Exhibitor-Hosted Booth Event Approval Request Form. Please submit form by
  August 30. Once your event is approved, a confirmation will be sent to you.
• Starting in 2019, exhibitors hosting events that extend beyond show hours will be required to pay a nominal fee to cover security and lighting costs. Fee: $500
• Exhibitor events must be planned to ensure that all catering and guests fit within their purchased exhibit space.
• Security Requirements for Exhibitor Events:
  All exhibitors hosting at-stand events must provide for the appropriate level of security to ensure that aisles are passable and that guests stay within the exhibitors’ stand.

• Security should be hired to begin 15 minutes prior to the event’s start and to conclude 15 minutes after the event ends.
• Stand events will not be approved unless security has been ordered.

Security guards must be hired through NBAA’s official security company:

Century Security & Event Staffing, Inc.
Tel: (702) 262-7851
Email: dcampos@centurytradeshow.com

Carpeting

In the exhibit halls, NBAA management carpets aisles only. In the North hall, aisle carpet color is blue jay; in the Central hall, aisle carpet is tuxedo.

Carpeting is not mandatory for Indoor Static exhibitors however, NBAA requests that carpet in the indoor static display exhibits not be laid until all aircraft move-ins are complete.

Note: If flooring is not installed by 3 p.m. on Monday, Oct. 21, 2019, and NBAA has not been notified of a late arrival, exhibit space will be carpeted by show decorator at the exhibitor’s expense.

Catering

Centerplate is the exclusive catering provider in the Las Vegas Convention Center. Exhibitors may not dispense food or beverages of any kind, including bottled water, without written permission from the LVCC and Centerplate. Food and beverage menus and order forms will be included in the Exhibitor Service Kit. Food or beverages purchase outside of the Las Vegas Convention Center may not be brought indoors and consumed within the building.

Exhibitors planning events that will include catering must plan their events to ensure that all elements of their events, including catering and guests, are contained within their purchased exhibit space.

Children

NBAA-BACE is a business event. Exhibitors are requested to kindly advise their salespeople and customers that children under 12 are never permitted on the Las Vegas Convention Center exhibit floor or at the static display of aircraft – under any circumstances.

• Children ages 12 to 17 may access exhibits during official exhibit hours only provided that they register, pay appropriate fees and are accompanied by an adult at all times.
• Children between the ages of 12 to 17 will not be permitted in exhibit areas during installation and teardown.
• NBAA will not be held responsible by or for any cause whatsoever.
  
  Note:  Thursday, Oct. 24 is the NBAA-BACE Careers in Business Aviation Day. NBAA invites middle school, high school and university students interested in pursuing future careers in business aviation to attend the show. Thus, exhibitors can expect to see students on the exhibit floor on this day. Exhibitors who would like to participate in NBAA’s Career Day should contact NBAA’s Peter Korns at pkorns@nbaa.org.

Cleaning

NBAA will arrange to clean aisles after show hours and prior to opening each show day. This service does not include dusting, arranging, vacuuming or otherwise maintaining individual exhibits and trash removal.

Exhibitors must keep their displays neatly organized. Order forms for cleaning services will be provided in the Exhibitor Service Kit.

• Please note that the exhibit hall will be quite dusty until the end of move-in on Monday, Oct. 21 when carpet is laid.
• Exhibitors are advised to conduct any final booth cleaning late on Monday, Oct. 21 or prior to show opening on Tuesday, Oct. 22 at 10 a.m.
• Inline exhibitors are also reminded that if they wish to have their stands cleaned on a daily basis, this service must be ordered from Freeman.

Co-exhibitors/Companies Sharing Exhibit Space

A co-exhibitor is defined as any company whose name is included on the exhibit space or  who has staff working at/from the exhibit space, or any company whose marketing  materials are distributed from the exhibit space.

Co-exhibitors must have an existing corporate relationship between themselves and the contracted primary exhibitor.

Exhibitors must register all co-exhibitors online by Aug. 10, 2019.

Failure to advise NBAA of shared exhibit space in advance – including displaying the advertising of another company’s products or services – may result in a minimum additional charge of $3,425 per company, per stand and/or a minimum of $3,425 per company, per static display space.

All co-exhibitors must be members in good standing of NBAA.

Once registered, co-exhibitors will have separate company profiles in the online exhibitor directory and the mobile app.

Co-exhibitors, like exhibitors, will need to log in to the Exhibitor Dashboard to update their company information online for the mobile app and online exhibitor directory.

Co-exhibitors are not allotted badges and should work through their primary exhibitors to secure badges.

Defacing Property

• No part of an exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, columns, marble or fabric in any way.
• No holes may be drilled, cored or punched in the Las Vegas Convention Center walls or floors.
• No application of paint on signs, displays or other objects is permitted in Las Vegas Convention Center and the use of adhesive-backed decals or similar items is prohibited.

  Two-sided tape is permitted on the static display.

• Damages to the Las Vegas Convention Center arising from failure to observe these rules will be billed to the exhibitor.
• Exposed parts of displays, including backs, must be completely finished so that they are not objectionable to other exhibitors, attendees and NBAA management.

Demonstrations

• All display material and demonstrations must be confined within the limits of the exhibitor’s purchased space. Please reserve appropriate stand and static display space size.
•  Product demonstrations should not be placed on the aisle sides of exhibits.
• Normal aisle traffic cannot be interfered with at any time.
• NBAA reserves the right to restrict exhibits that because of noise, method of operation or any other reason become objectionable.

Direct Selling

• Direct selling on the Las Vegas Convention Center exhibit floor is prohibited.
• Canvassing or distribution of publications/marketing materials/show dailies outside of assigned exhibit space, including all booth-to-booth distribution.
• Canvassing and solicitation, except by exhibiting companies, are prohibited within 50 miles of NBAA-BACE. Exhibitors/persons violating this rule will be removed.

Drawing Approval

NBAA requires all exhibitors in raw exhibit space and the indoor static display to submit detailed stand drawings including dimensions, for approval through the Stand Drawing & Hanging Signs Submission Form. Please refer to the Booth Rules to see a detailed list of rules for your exhibit space prior to designing your space to be sure that it complies with show rules. All exhibitors, even those using the same booth as in previous years, must submit stand drawings for prior approval. Stand drawings must include the following:
• Exhibitor name and stand number
• Rendering packet, including back view
• Technical drawings
• Stand dimensions (heights, widths, and length of hard walls, including glass)
• Booth orientation (including surrounding stand numbers)
• Safety rigging
• Hanging signs, if applicable (permitted in perimeter locations only)
• Lighting trusses
• Directional information
• Maximum exhibit height within the booth

NOTE: Exhibitors who have not received prior approval for their stand drawing may be delayed upon move in.

Please upload your stand drawing to the Stand Drawing & Hanging Sign Submission Form, found on the Exhibitor Forms page, under Manage Your Exhibit.

In addition, all multilevel and covered exhibits must submit stamped engineered floor plans, which show rise and run/tread of steps for approval to:

LVCVA
Attn: Steve Patterson
Email: spatterson@lvcva.com
Tel: (702) 892-0711

Electrical Equipment and Service

Freeman is the exclusive provider of electrical services at the Las Vegas Convention Center.

• Electrical equipment must be UL-approved and gasoline engines AGA-approved.
• Electrical equipment, regardless of sources of power, must comply with the U.S. National Electrical Code and federal, state and local safety requirements.
• All equipment must be tagged properly or marked with complete information as to the type and/or amount of current, voltage, phase, frequency and horsepower required
• Temporary wiring is to be accessible and free from debris and storage materials.
• Hard-backed booths must have power supplies located where easily accessed.
• Electrical cords and connectors are to be accessible and left uncovered.
• One-hundred-and-twenty-volt (120 V) extension cords must be the three-wire, grounded type.
• Exposed, non-current carrying metal parts of fixed equipment, which are liable to be energized, must be grounded.
• Cords cannot support connectors. Multi-plug connectors should be UL-approved with built-in overload protection.
• Connectors in excess of ampere rating are not to be used.
• Open-clip sockets, latex or lamp-cord wire and unapproved duplex or triplex attachment plugs in exhibits are prohibited.
• No storage of materials of any kind is allowed behind booths or near electrical service.
• Materials necessary to the exhibit should be limited to a one-day supply and stored neatly within the purchased space.
• Electric current may be utilized for the operation of apparatus that does not produce noises of an annoying nature
• Halogen lamps are limited to 75 watts and must be of the sealed variety, which prevents direct handling of bulbs. Certain forms of halogen lamps are completely prohibited.
• No storage of materials of any kind is allowed behind booths or near electrical service. Materials necessary to the exhibit should be limited to a one-day supply and stored neatly within the purchased space.
• Electric current may be utilized for the operation of apparatus that does not produce noises of an annoying nature.
• Exhibit booth hard walls must be nine inches from the property line for access to electrical.

Additional information will be provided in the Exhibitor Service Kit.

Exhibitor-Appointed Contractors (EACs)/Third-Party Contractors

Exhibitors have the option of using Freeman (the official service contractor for NBAA-BACE), a qualified independent exhibitor-appointed contractor (EAC) or full-time personnel from their own company to install and dismantle displays.

An exhibitor-appointed contractor (EAC) is any individual or company that is not an employee of your company and is hired to install/dismantle/provide service to your booth (i.e.; installation/dismantling contractors, booth designers/builders, non-official florists, furniture suppliers, laborers, etc.).

Exhibitors may use an EAC if:

1. The service to be performed is not listed as an exclusive service;
2. The exhibitor has designated the EAC as their service provider on the NBAA-BACE Intent-to-Use Exhibitor-Appointed Contractor form; and
3. The EAC submits The EAC Application/Contract to NBAA and agrees to abide by all requirements.

Notification

EACs and any of their subcontracting companies must complete the online Exhibitor-Appointed Contractor (EAC) Application/Contract Stand Builder, by Aug. 30, 2019.

Insurance

• EACs must complete the Exhibitor-Appointed Contractor (EAC) Application/Contract, which is an agreement between NBAA and the EAC stating the EAC has the appropriate insurance. This is in addition to sending NBAA a certificate of insurance in by Aug. 30, 2019. 
• We recommend having a copy of the insurance certificate with you on site, if we need to reference listing the LVCC, Freeman and NBAA as the additional insured.
•  If the requirements have not been met by Aug. 30, 2019, the exhibitor will be required to hire the services of the NBAA-BACE official service contractor, Freeman, for installation and dismantling of their stand.

Onsite Setup

• Must remain within contracted exhibitors space.
• Must not use common areas, aisles or adjacent exhibitor space as production areas.
• Drivable carts are not permitted.

Badges

• Exhibitors utilizing the services of an installation and dismantling company/EAC during official show hours must provide exhibitor badges for those individuals.
• Installation and dismantling individuals working other than official show hours are required to wear setup and tear-down wristbands.

Local Labor Jurisdiction

• Facilities do not use uniform national rules.
• In the LVCC, an exhibitor may "hand carry" booth materials provided they do not use any dollies to assist them. When exhibitors choose to "hand carry" their items, they may not be permitted to access the loading dock/freight door areas.
• The teamsters, hired through Freeman, local union has jurisdiction for the erection and dismantling of all exhibits, unless this work is performed by a full-time employee of the exhibiting company. In this case, the company personnel should carry proper company identification.
• If full-time company personnel are utilized to set an exhibit, they should carry positive company identification, such as a medical identification card or payroll stub. This rule prohibits the utilization of workers hired from a non- union agency or company.
• To secure labor, teamsters should be hired through Freeman (labor order forms available in the exhibitor service kit) or through an exhibitor-appointed contractor.
• Stagehands are responsible for all A/V.

Fire Safety

Exhibit Halls

• All exits and exit aisles must be kept clear and unobstructed.
• No furniture, signs, easels, chairs or displays may protrude into aisles.
• Fire hose cabinets, fire extinguishers, sprinklers or any other fire-safety device must not be hidden, obstructed or otherwise disturbed.
• All materials used in exhibit construction, decoration or as temporary cover must be certified as flame-retardant.
• All materials and installations must comply with the requirements of inspection by the Las Vegas Convention Center Public Safety Department.
• The use of propane or bottled gas, flammable gases and compressed gas cylinders, including LPG, flammable thinners, solvents, paints and aerosol cans are strictly prohibited within the Las Vegas Convention Center.
• For specific fire safety requirements for multi-level and covered exhibits, see Booth Rules.
• Refer to Electrical Services and Equipment for requirements.

Airplanes and Helicopters

• Fixed-wing aircraft and helicopters on display in the Las Vegas Convention Center must have fuel filler caps locked or sealed, and battery cables must be disconnected and taped to avoid potential sparks while on display.
• The maximum amount of fuel permitted in aircraft flown to the Las Vegas Convention Center display site is the minimum reserve required by Federal Aviation Regulations (FARs).
• Fuel tanks on aircraft not flown to the Las Vegas Convention Center display site should be empty.

Vehicles

• Vehicle keys must be left with Freeman.
• Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors.
• Fuel tanks shall not contain more than one-quarter their capacity or more than five gallons of fuel, whichever is less.
• Batteries must be disconnected.
• Auxiliary batteries not connected to engine starting system may be left connected.
• External power is recommended for demonstration purposes.
• Battery charging is not permitted inside the building.
• Combustible/flammable materials must not be stored beneath display vehicles.
• Fueling or de-fueling of vehicles is prohibited.
• Vehicles shall not be moved during the show and will remain off while freight doors are closed.
• 36” of clear access or aisles must be maintained around the vehicle.

Insurance

Insurance Requirements for Exhibitors Displaying Aircraft

All exhibitors with aircraft on display at the Las Vegas Convention Center and all exhibitors at the static display of aircraft at Henderson Executive Airport are required to provide NBAA with certificates of insurance evidencing the following by Aug. 30, 2019:

• Exhibitors should email their certificates of insurance to: insurancedocs@nbaa.org.
• Comprehensive general liability insurance, including broad form contractual liability coverage, with limits of at least $5,000,000 combined single limit, per occurrence, for bodily injury and property damage, at least $1,000,000 for products-completed operations aggregate, at least $1,000,000 for personal and advertising injuries and at least $50,000 for fire damage;
• Aircraft liability insurance with limits of at least $5,000,000 combined single limit, per occurrence, for bodily injury and property damage including passengers;
• Aircraft hull (all risk) insurance for the full replacement value of the aircraft;
• Workers’ compensation insurance in accordance with statutory limits and employers’ liability with limits of at least $1,000,000 per accident; and
• For exhibitors that will own or operate any motor vehicles inside the static display area or the Las Vegas Convention Center, automobile liability insurance with limits in an amount adequate to cover all of the exhibitor’s motor vehicles but not less than $1,000,000.

All insurance must be primary and non-contributory to any other insurance coverage and each exhibitor shall obtain a waiver of subrogation on each policy in favor of the additional insured parties. National Business Aviation Association, Inc.; Las Vegas Convention and Visitors Authority; and Freeman its officers, directors, officials, agents and employees must each be named as additional insured on the liability insurance policies to the limits of each policy, even if those limits are in excess of the above requirements.

Insurance for EACs/Stand Builders

EAC must submit their evidence of insurance coverage (certificate of insurance/ COI), along with their completed EAC Application/Contract to the NBAA online portal by Aug. 30, 2019.

EAC agrees to maintain the insurance coverages listed below at all times during NBAA-BACE, including move-in and move-out periods. These requirements in no way limit the liability of EAC.

Workers’ Compensation

Statutory as per the respective state or country

Employers Liability

Bodily Injury by Accident ($100,000 each accident); Bodily Injury by Disease ($100,000 each employee & $500,000 policy limit). Employers Liability coverage must include coverage territory provisions to include the territories for which the event will take place.

Commercial General Liability Insurance

EAC must maintain comprehensive general liability insurance, including broad form contractual liability coverage, with limits of at least $1,000,000 combined single limit, per occurrence, for personal and advertising injury, bodily injury and property damage. This insurance must be primary and non- contributory to any other insurance coverage and EAC must obtain a waiver of subrogation on each policy in favor of the additional insured parties. National Business Aviation Association, Inc.; Las Vegas Convention & Visitors Authority; and Freeman must each be named as additional insured.

Automobile Liability Insurance

EAC that owns or operates any vehicle at the LVCC must maintain automobile liability insurance with limits in an amount adequate to cover all of their motor vehicles at the LVCC, but not less than $500,000. This insurance must be primary and non-contributory to any other insurance coverage and EAC must obtain a waiver of subrogation on each policy in favor of the additional insured parties. National Business Aviation Association, Inc.; Las Vegas Convention & Visitors Authority; and Freeman must each be named as additional insured.

Indemnification; Assumption of Risk

EAC shall indemnify Show Management and each Facility, and their parent and subsidiary companies, shareholders, officers, employees, agents and contractors, against all losses, damages, claims, demands, actions, penalties, judgments and liabilities (including court costs and reasonable attorneys’ fees) that arise from any acts or omissions of EAC related to NBAA-BACE, including, without limitation, any activities they may be conducting at the Event, or from any breach by EAC of any term of this contract. Exhibitor acknowledges that it assumes full responsibility for any risk of bodily injury, death or property damage or loss arising out of or related to the Event, whether caused by the negligence of Show Management or otherwise. All insurance must be primary and non-contributory to any other insurance coverage and each exhibitor shall obtain a waiver of subrogation on each policy in favor of the additional insured parties. National Business Aviation Association, Inc.; Las Vegas Convention & Visitors Authority; and Freeman its officers, directors, officials, agents and employees must each be named as additional insured on the liability insurance policies to the limits of each policy, even if those limits are in excess of the above requirements.

Internet/Telephone Service

Internet service in the exhibit halls will not be provided by NBAA. If internet is needed for an exhibitor’s booth, they must order service through Cox Communications, the exclusive provider of internet and telephone service at the LVCC. Limited Wi-Fi service will be available in the public areas.

Meeting Rooms

NBAA provides meeting rooms for exhibitors in Las Vegas Convention Center at a nominal charge and on a first-come, first-served basis during show days. Meeting rooms are not available at the static display. Charges for signage, audio/visual and catering are not included and are the responsibility of the exhibitor. Please note:

• Exhibitors may reserve meeting rooms using the NBAA-BACE Meeting Room Reservation Form.
• NBAA is not responsible for providing signage or promotion of meetings.
• Exhibitors may order signage through the Exhibitor Service Kit.
• Exhibitors who wish to have food or beverage service at their meetings must use Centerplate, the exclusive food and beverage service provider in the Las Vegas Convention Center.
• Co-exhibiting companies are not eligible to reserve meeting rooms.

For more information on meeting rooms, contact NBAA’s Chelsea Cranshaw at 202-742-5251 or ccranshaw@nbaa.org.

Membership

All primary exhibitors and co-exhibitors must be members in good standing of NBAA.

Music

NBAA has entered into licensing agreements with the American Society of Composers, Authors and Publishers (ASCAP) and Broadcast Music, Inc. (BMI) to allow the use of live and recorded music from the ASCAP and BMI repertoires throughout the public areas of the Las Vegas Convention Center and static display at Henderson Executive Airport. Exhibitors are responsible for obtaining the appropriate licenses before the use of any work at any private function or that is not in the ASCAP or BMI repertoires.

Noise Levels

Sound levels within the exhibitor’s stand should not exceed 85 decibels as determined by NBAA exhibits team, and must not disrupt the conduct of business of neighboring exhibits or show management events during posted exhibit hours.

Complaints of sound regulation violations may be made directly to the NBAA exhibits team.

NBAA noise policy enforcement procedure is as follows:

• An exhibitor in violation of this policy will receive a verbal warning by NBAA exhibits team.
• If a second infraction occurs, the exhibitor will receive a written warning delivered by the NBAA exhibits team.
• If the exhibitor continues to violate the policy, the electrical power for the sound producing elements will be shut down.
• Exhibitors receiving sound violation warnings will jeopardize their booth location in the future of NBAA events.

Official Service Partners

To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, NBAA Management has designated Freeman and other firms listed in the Exhibitor Service Kit, as official service contractors. NBAA management holds these firms responsible for quality service and fair prices and will intercede on behalf of an exhibitor in the event of faulty work or unfair charges. NBAA management encourages all exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.

Download the official service partners list (PDF)

Official Service Partner Logo

Exhibitors should look for the official service partner logo on official service partner order forms before ordering service, as well as on their emails and websites to ensure they are working with a NBAA-approved service provider.

Security

While NBAA-BACE exhibits are open, a limited amount of perimeter security staff will be provided. Notwithstanding the foregoing, NBAA, Las Vegas Convention Center and Henderson Executive Airport. will not be liable for loss or damage to exhibitor’s property, as further provided in the NBAA-BACE Exhibitor Contract Terms & Conditions. Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft and damage to property. Exhibitors should ensure valuables are secured with lock and key. Order forms for additional security will be provided in the Exhibitor Service Kit.

Segways, Skateboards, In-line/Roller Skates and Scooters

The use of Segways, skateboards, hoverboards, inline skates, roller skates or scooters (either motorized or foot-powered) or any other motorized vehicle is not permitted on LVCC property without the prior approval of show management and the LVCC Convention Services Manager. This includes all non-ADA approved mobility devices.

Shipping/Storage/Access

The Las Vegas Convention Center cannot accept or store shipments in advance of the NBAA Convention. Any shipment that arrives at the Las Vegas Convention Center prior to the targeted move-in dates will be refused.

• The unloading and delivery of all materials and equipment from the Las Vegas Convention Center docks or other areas to exhibitors’ booths or assigned spaces and loading out from same to vehicles must be performed by Freeman as the official contractor.
• Limited hand-carry areas will be provided for the unloading of small items not requiring dollies, carts, etc. Small two-wheeled "luggage-type carts" will be allowed for moving small cartons through a designated hand-carry area. Exhibitors requiring larger wheeled devices to move their equipment or materials must contact Freeman for handling.
• No storage of materials of any kind is allowed behind booths or near electrical service.
• Materials necessary to the exhibit should be limited to a one-day supply and stored neatly within the purchased space
• Empty cartons, boxes and crates are to be labeled and removed for storage prior to show opening. Storage of these items by or in exhibits is prohibited. This rule will be enforced by the Las Vegas Convention Center and NBAA. Freeman will receive and store exhibits, and deliver them directly to the Las Vegas Convention Center exhibit halls on setup days. Freeman will also remove empty crates, provide storage during NBAA-BACE and return crates on dismantling day.

Smoking

NBAA-BACE is a non-smoking event. Smoking is strictly prohibited at the Las Vegas Convention Center and Henderson Executive Airport. This includes electronic cigarettes, as well as vaping.

Staffing

Exhibit and static display areas must be fully staffed during official exhibit hours.

Exhibitors will be admitted at 7 a.m. each show day for early preparations of displays only. Exhibits must remain staffed and in place through 4 p.m. on Thursday, Oct. 24.

Exhibitors are reminded not to schedule meetings with attendees at their stands prior to show opening on show days.

No activities, except stand preparations, are to be scheduled in the exhibit areas at any time other than official exhibit hours. NBAA management reserves the right to make changes to the exhibit hours schedule with advance notice.

Note: Exhibitors who dismantle their stands prior to the official show closing at 4 p.m. on Thursday, Oct, 24 will lose their priority standing for the indoor exhibit space lottery for 2020 NBAA-BACE.
 

Unmanned Aircraft Systems (UAS)/Drones, Remote-Controlled Aircraft and Helium Balloons

For the safety of attendees, flying objects, including unmanned aircraft systems (UAS), remote-controlled aircraft and helium balloons, are not permitted in the Las Vegas Convention Center or at the static display at Henderson Executive Airport. UAS may be displayed in exhibits provided they are stationary, fit within purchased exhibit space and comply with all rules and relevant safety requirements.

Waste Removal

Exhibitors and stand builders are responsible for removal of their waste during move-in and move-out at NBAA-BACE. Exhibitors will be billed accordingly by the Las Vegas Convention Center. In order to limit costs for waste removal, it is recommended that exhibitors and stand builders use recyclable materials for stand construction whenever practical. More information will be provided in the Exhibitor Service Kit.

Review Additional Exhibitor Rules

• Indoor Exhibitor Rules
• Indoor Static Display Exhibitor Rules
• Static Display Exhibitor Rules
• NBAA-BACE Exhibitor Contract Terms & Conditions