Important Dates & Deadlines for Exhibitors – 2023 NBAA Maintenance Conference
| Deadline Date | Item | Form/Contact |
|---|---|---|
| April 1, 2023 | Deadline for sponsorship artwork files | sponsorships@nbaa.org |
| April 3, 2023 | Start date for advance shipments to Freeman warehouse | Advance Warehouse Shipping Label |
| April 7, 2023 | Last day to cancel paid attendee badge registrations | Registration Portal |
| April 14, 2023 | Deadline for discounted rates for Freeman Online orders. Rates increase by 20% after this date. | Log in to Freeman Online |
| April 14, 2023 | Submit stand drawings for 20×20 booths and booths with wooden structures for prior approval | exhibits@nbaa.org |
| April 14, 2023 | All EACs must submit a copy of their Certificate of Insurance (COI) to NBAA in advance for approval | EAC Application/Contract |
| April 24, 2023 | Deadline to ship exhibit materials to the Freeman advance warehouse. Shipments arriving after this date are subject to additional charges. | Advance Warehouse Shipping Label |
| May 1, 2023 | Freeman begins accepting shipments at show site | Show Site Shipping Label |
Exhibitor Schedule
| Date | Exhibitor Move-in | Exhibitor Registration | Exhibit Hall Hours | Exhibitor Move-out |
|---|---|---|---|---|
| Sun, April 30 | Freeman Only | |||
| Mon., May 1 | Exhibitors & EACs 12 p.m. – 5 p.m. |
Exhibitors Only 12 p.m. – 5 p.m. |
||
| Tue., May 2 | Exhibitors & EACs All exhibits must be set by 11 a.m. ahead of the exhibit hall opening at 12 p.m. |
7:30 a.m. – 5 p.m. | 12 p.m. – 5 p.m. | |
| Wed., May 3 | 7:30 a.m. – 5 p.m. | 8 a.m. – 5 p.m. | ||
| Thu., May 4 | 7:30 a.m. – 12 p.m. | 8 a.m. – 1.30 p.m. | 1.30 p.m. – 5 p.m. All exhibits must be removed by 5 p.m. |
Freeman will begin returning empty containers as soon as aisle carpet has been removed. This may take up to four hours. Inclement weather may delay this process. Please plan accordingly.
Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.
International Business Aviation Council Ltd.