SDC2023 Meeting Room Request Form

NBAA provides meeting rooms space at the Music City Center exclusively to confirmed 2023 NBAA Schedulers & Dispatchers Conference exhibitors for a nominal fee. Meeting rooms are allocated on a first-come, first-served basis and this form must be completed in order for your meeting space request to be considered. A standard room set is included with the meeting room fee, however additional items like catering, audio-visual, custom furnishings, signage (restrictions/limitations apply) marketing and promotion of meetings are the sole responsibility of the company using the room.

NBAA makes every effort to provide meeting rooms that are appropriate in location, size, and set in the manner requested. Companies requesting large meeting spaces may require multiple rooms to be combined and the final room fee will reflect the number of combined rooms as if reserved individually. Requests for room set changes will result in additional charges, so please plan accordingly. Special requests should be provided to NBAA in advance so that we can best facilitate your request. We receive many requests for meeting room space near the exhibit hall so please note that although we try to accommodate as best as possible, there is no guarantee.

Please complete the secure, online form below to submit your meeting room request at 2023 NBAA Schedulers & Dispatchers Conference. An auto-confirmation email message will summarize and confirm receipt of your request immediately after you submit. Final approval and confirmation details including room number and order information for additional services (audio-visual and food/beverage, etc) will be issued in December 2022. Payments will be processed upon completion of Meeting Room Form. Companies reserving meeting rooms must be paid in full prior to NBAA releasing the rooming assignment.

Note: Meeting room reservation cancellations will result in an administrative fee of 50% of your rental for processing.

Please note, rooms will be assigned on a first-come, first-served basis, and will be assigned as NBAA deems necessary. Any changes to the requested start or end times may incur additional fees. Room rental times should be selected considering necessary set-up and tear-down time.