Important Dates & Deadlines for Exhibitors – 2023 NBAA White Plains Regional Forum
| Date | Item | Form/Contact |
|---|---|---|
| May 15 | Start date for advance shipments to Freeman warehouse | Log in to Freeman Online |
| May 16 | Deadline for discounted rates for Freeman Online orders. Rates increase by 20% after this date. | Log in to Freeman Online |
| May 17 | All EACs must submit a copy of their Certificate of Insurance (COI) to NBAA in advance for approval. | exhibits@nbaa.org |
| June 1 | Deadline for ordering GPUs and air conditioning units from AEM International. | Air Conditioning Form Ground Power Form Payment Form |
| June 6 | Deadline to ship exhibit materials to the Freeman advance warehouse. Shipments arriving after this date are subject to additional charges. | Advance Warehouse Shipping Labels |
Indoor Exhibitor Schedule
| Tuesday, June 13 | Wednesday, June 14 | |
|---|---|---|
| Exhibitor Move-in | 3 p.m. – 6 p.m. | 7 a.m. – 8 a.m. Exhibits must be set by 8 a.m. |
| Exhibitor Registration | 3 p.m. – 6 p.m. | 7 a.m. – 4 p.m. |
| Exhibit Hall Hours | 9 a.m. – 4 p.m. | |
| Exhibitor Move-out | 4 p.m. – 6 p.m. |
Freeman will begin returning empty containers as soon as aisle carpet has been removed. This may take up to four hours. Please plan accordingly. Note: Inclement weather may delay this process
Aircraft Display Exhibitor Schedule
| Tuesday, June 13 | Wednesday, June 14 | |
|---|---|---|
| Aircraft Display Move-in | Aircraft Arrivals: 9 a.m. – 5 p.m. Display Vehicles: 9 a.m. – 12 p.m. Exhibitors: 3 p.m. – 6 p.m. |
Exhibitors: 7:30 a.m. – 9 a.m. |
| Exhibitor Registration | 3 p.m. – 6 p.m. | 7:30 a.m. – 4 p.m. |
| Aircraft Display Hours | 9 a.m. – 4 p.m. | |
| Aircraft Display Move-out | 4 p.m. – 8 p.m. |
Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.
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