Exhibit Space Placement Process – 2024 NBAA Maintenance Conference

Exhibitors that have submitted applications and full payments by Jan. 26, 2024, will qualify for priority exhibit space placement and will select their exhibit location at an assigned time through the priority placement process.

At the assigned appointment time, each exhibitor will log into a Google Meet virtual meeting to look at the floor plan online and work directly with members of the NBAA exhibits team to identify their optimal location, considering both the exhibitor’s requirements and the spaces remaining.

NBAA assigns appointment times for this live placement process by grouping exhibitors into priority categories using the criteria listed below. All exhibitors within each priority level are randomly ordered and assigned appointment times for their exhibit space placement ahead of the exhibitors in the next lower priority category.

Priority Categories

To qualify for the priority placement process, exhibitors must submit exhibit applications with full payments by the Jan. 26, 2024, deadline.

Priority-One Exhibitors

Priority-one exhibitors are those companies whose applications and payments are received by the Jan. 26, 2024, deadline and selected the premium placement option. Within priority-one, exhibitors that have exhibited at the NBAA Maintenance Conference for five consecutive years will be assigned their online placement times ahead of other priority-one exhibitors.

Priority-Two Exhibitors

Priority-two exhibitors are those companies whose applications and payments are received by the Jan. 26, 2024, deadline, have exhibited at the NBAA Maintenance Conference for five consecutive years, and selected standard placement.

Priority-Three Exhibitors

Priority-three exhibitors are those companies whose applications and payments are received by the Jan. 26, 2024, deadline, but who have exhibited for less than five consecutive years, and therefore do not qualify for either priority-one or priority-two placement.

Sponsors

Exhibitors in priority-one, priority-two and priority-three with cumulative sponsorship spends of $3,500 or greater at the 2023 NBAA Maintenance Conference will be placed before other exhibitors within their respective priority category.

Live Placement Process

Once priority status has been determined for all eligible exhibitors, each exhibitor will receive an email that includes the following:

• The appointment time and call-in details for their live, online priority exhibit space placement
• Proxy information to be used in the event the exhibitor is unable to call at their appointed time

At their assigned appointment times, exhibitors will use the meeting information provided in the confirmation to discuss exhibit plans and exhibit space options with the NBAA exhibits team. Once an exhibitor selects their exhibit space, the floor plan will be updated online in real time.

Exhibitors Submitting Applications After the Priority Deadline

Companies who submit applications and payments after the Jan. 26, 2024, deadline will be placed in the order in which they are received after all priority-one through priority-three exhibitors have been placed. Exhibitors will be able to submit a proxy form to select their booth spaces.

Confirmation of Booth Assignments

Following space placements, each exhibitor will receive:

• Booth confirmation – including booth number
• Access to additional exhibitor information, including the exhibitor service kit, exhibitor badge registration, marketing tools and more

For More Information

For more information about the application process for 2024 NBAA Maintenance Conference exhibits, email exhibits@nbaa.org.